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Document Imaging - Benefits

The Benefits of Going Paperless
By implementing a truly interactive document imaging system through a carefully structured implementation plan, your firm should realize these benefits:

Instant retrieval
Imaging lets you find documents quickly, without leaving your desk. Paper and microfilm are slower because users must go to storage rooms and filing cabinets to search for information manually.

Simultaneously share documents
Imaging makes it easy to share documents electronically with colleagues and clients over a network, on CD or through the Web. Paper documents usually require photocopying to be shared and microfilm requires conversion to paper.

Simple digital archiving
Your files are maintained in a secure, unalterable state that can be backed-up to WORM or CD-ROM/DVD storage media.

Reduce storage
By converting paper to digital images, you eliminate the need to store the paper. You will be able to eliminate not only the filing cabinets in your office, but boxes of files that may be stored off-site or taking up valuable office space. A single CD-ROM can hold up to 10,000 pages, the equivalent of a 4-drawer filing cabinet. A single DVD can hold up to 90,000 pages.

Reclaim billable hours
Instead of searching for information, your time is now better spent meeting the needs of your current clients and acquiring new ones.

Increase profitability
Your firm should be able to minimize overhead cost while maximizing productivity and efficiency.

Eliminate document loss
OCR technology allows you to never lose a document again, by reading and indexing each word in every document.

Improve security
With paper files, the only security control you have is to lock the filing cabinet. Document imaging provides you the ability to restrict access to sensitive documents, and even black out portions of a document that others may not be permitted to see.

Disaster recovery
With paper files, once they are gone, they are gone for good. With document imaging you can quickly recover from any disaster, as all of your document images, index cards and vital information can be archived on and restored from CD ROM or backup tape.

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