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Document Imaging - Compliance
 Why Compliance?
Facing today's challenges:
• Increased regulatory emphasis on accountability, privacy and security
• Regulations impacting IT and RM: SEC, NASD, IRS, HIPAA
• Homeland security and corporate governance: USA PATRIOT Act, Sarbanes-Oxley
• Organizations operate in a multi-regulatory environment
Recent years have seen an increasing emphasis on the duty of organizations to keep accurate, complete, and secure records of their everyday transactions. From Sarbanes-Oxley to the PATRIOT act, records management has become an important part of doing business. A variety of voluntary practices, community standards, sector-specific statues, and federal laws comprise a multi-regulatory environment into which many organizations fall; from accepted best practices to legally mandated outcomes, many standards may apply to each phase of the records lifecycle.
Two key considerations
• Compliance is a set of processes, not a product
• Compliance impacts staff at all levels, therefore uniting CIOs, Records managers, and Compliance officers is critical
Appropriate procedures and tools for records management in this demanding environment must meet high standards in every aspect of their implementation. They must demonstrate due diligence in recordkeeping and provide powerful methods to manage the information contained within those records. They must track records throughout their entire lifecycle, and allow them to be archived and accessed years or even decades after their original entry into the system. They must be used consistently throughout an organization, without gaps or uneven execution.
ECS Imaging can outline the characteristics of a good records management application, describe the ways in which a simple, powerful and unified solution such as Laserfiche can provide a competitive advantage as well as regulatory compliance.
Laserfiche Software:
Meets DoD 5015.2 electronic record keeping guidelines
Meets HIPAA privacy and security guidelines
Open platform database for importation or exportation
Windows Based servers
And much, much more…Give us a call to discuss further. 877-790-1600
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