Document Management

Digital document management systems are software applications that capture paper documents and a variety of electronic files while providing for the storage, retrieval, security and archiving of these documents.

The document management process begins with the conversion of paper documents and records to electronic files. Conversion eliminates many of the obstacles created by paper: labor-intensive duplication procedures, slow distribution, misplaced originals and the inconvenience of retrieving files from off–site storage. Because paper files are also costly to process, duplicate, distribute and store, digitizing paper archives ultimately reduces operating expenses and overhead.

Document management applications enable more efficient distribution of and control over information, files and records throughtout your organization. These software programs simplify business procedures, document routing and e-mail notification. Document management systems expedite business processes by allowing instant access to information; greater collaboration within and among departments and offices; enhanced security for files and records; and the application of procedures that facilitate compliance with record-keeping requirements imposed by SEC and FINRA regulations, HIPAA, Sarbanes-Oxley and others.

You shouldn't have to change the way you work to improve the efficiency of your work processes. With a quality digital document management solution, you can work the way you always have, just without the clutter and limitations of paper. In fact, according to research conducted by the Gartner Group, when you implement a digital document management solution, your organization can reduce overall document - related costs by 40%.

By implementing document and records management software, department managers can realize many benefits that noticeably improve organizational efficiency. Digital document management systems can help your organization succeed by:
• Saving money.
• Saving time.
• Increasing efficiency.
• Increasing productivity.
• Increasing inter-departmental and inter-organizational communication and collaboration.
• Generating revenue.
• Enabling automation.

Document management makes it possible to:
• Manage millions of documents and retrieve the right one in seconds.
• Share documents with colleagues while protecting confidential information.
• E -mail and fax files instantly.
• Access documents while traveling.
• Publish documents to CD, DVD or the Web, as appropriate.
• Back up files and records for disaster recovery

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