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Monthly Newsletter
January 2005 |
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Volume 3; Issue 1 |
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ECS
Imaging, Inc.
877.790.1600 fax: 951.787.0831
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*Last week ECS Imaging, Inc. was awarded for its' sixth year in a row to Laserfiche's Winners Circle of top VARs. We are the top partner in California thanks to all of our wonderful customers!
*Announcement for Laserfiche 7. Version 7.02 is currently available. Please keep in mind an upgrade to 7.1 does require an uninstall and reinstall of 7.02. The next release should be available this spring. Please discuss any questions or concerns with your Account Manager. Bruce, Leonard, Pete, David, Dale, Bob, Scott and Debbi.
*Premier Fujitsu Reseller Status ECS Imaging, Inc. has been approved as a Fujitsu Premier Partner for imaging products. Able to provide great price points on all Fujitsu Scanners. Call your sales rep today! |
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Our area code changed to 951.
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End Users' Meeting in Long Beach February 17, 2005
Session includes: Automation using Quick Fields and Workflow Managing Retentions using Records Management New Features in Laserfiche 7
Sign up today online or by Email Being hosted at Laserfiche Headquarters in Long Beach. Driving directions.
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Digital Recorder Importer Call ECS today for more information! |
Main features of this product include: · Bi-directional links between GIS features and documents · Support for complex relationships between features and documents such as 1:1, 1:N etc. · Integrated query of maps and documents · Support for both GIS centric and Document centric user interfaces · Ability to modify existing search and add to a set of results
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Each month we feature a customer story.
“East Valley Water District”
Nominated by:
ECS Partners Website links
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East Valley Water District is a Laserfiche user who recently needed to relocate their offices…quickly, very quickly. The concrete floor had cracked and damp soil underneath became moldy.
They relocated into new offices about a 12 minute drive away. Since all the business records were in Laserfiche, they moved with the district's servers. The C, D, and E size drawings could not be relocated.
Every time the engineering department needed a drawing, someone had to make the trip to the old office, search the card index for the correct drawing, find the drawing, take it to the new office, make a copy and then return the original. The process was time consuming and quite expensive.
Bruce Adams proposed ECS Imaging to scan all the drawings, index them and add a text narrative supplied by the district. Almost 4,000 drawings were scanned, indexed and added to a new volume on their existing system.
Once the system was put in place, any drawing or series of drawings could be located with a drawing number or by searching the text associated with the drawing. Instead of hours, the Laserfiche system could find and print a drawing in less than a minute.
Ig Seifert, the supervisor for the engineering drawings, raves about the system. “It has saved the district time and money. Additionally, anyone in the Engineering Department can search for a drawing without having to find the original in our six storage cabinets.”
If you would like to know more about how this Laserfiche application works or if you would like a demonstration, please call Bruce Adams, ECS Imaging, (951) 788-8768 X106. |
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Product Center Tech Tips
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Version 7 Recommended Hardware Requirements Laserfiche Server Recommended requirements: · CPU: Penturm III 1 GHz processor or faster · Memory: 256 MB RAM; add an additional 1 MB per concurrent Laserfiche user. · Operating system: Windows Server 2003 · Database engine: Microsoft SQL Server 2000, MSDE, Oracle 9i, or Oracle 10g
Workstation Recommended Requirements: The following requirements are the recommended system requirements for the Laserfiche Client. · CPU: Pentium III 700 MHz processor or faster · Memory: 128 MB RAM. Scan Stations: 256MB RAM · Operating system: Windows XP Kofax VRS Recommended PC Requirements · CPU: Pentium IV 2.0 GHz processor or faster · Memory: 512MB RAM. · Operating system: Windows XP
Workflow can dynamically create folders with the first character of a field so that if the company name is ECS Imaging, Inc., for example, the documents will be filed under E. WORKFLOW 7 OFFERS ENHANCED CAPABILITIES FOR ROUTING, including the ability to route true copies of documents. This function could be used, for example, to send independent copies of a document to different users rather than sending a shortcut. Use the OMR Plug-in with Quick fields to auto-populate template fields, name a document and create filing schemes. WITH THE OMR (Optical Mark Recognition) PLUG-IN FOR LASERFICHE QUICK FIELDS, values significant to the checked box can be used to auto populate template fields, name the document, or create filing schemes.
For example, if you have a checkbox on your form that designates “Male” if checked or “Female” if unchecked, place an OMR process (let's call it Gender), in that checkbox. You then set up two pattern matching processes, one called Male, the other Female.
Since Pattern Matching returns blank for a false match, the field will be filled with either MALE, or FEMALE. This can be extended with more pattern matching processes to handle more complex OMR cases. A default naming convention for new documents created in Laserfiche can be enforced. For example, incoming invoices need to be named 001, 002 onwards instead of 1, 2…When using the Autoname functionality available in the Laserfiche Client, pre-pending multiple zeros to the value assigned to the Counter setting will include leading zeros when the Count token is used to name the document. When the Count token is replaced by a value, it will contain zeros for each unused digit. For example, specifying "0000" under Counter would produce the following results for Count: 0001, 0002, … 0009, 0010. Having a desktop shortcut to the Web-based application is very useful. Making such a shortcut possible on every desktop for a large enduser base can be tedious and time consuming. From an administration
standpoint, deployment of shortcuts to Laserfiche Web-based applications can
be assisted through the use of Windows Script Hosting. Shortcuts on end
users' desktops can be easily and quickly created through the use of a vbs
script. Here is an example script which can place a single shortcut to a
designated URL on your desktop. Items in “[]” should contain your specific
title or url; also, make sure to remove the “[]” from the script. Scripts can
be written using any text editor and should be renamed with the extension
.vbs. In addition, the most current version of Windows Script Hosting (WSH)
should be installed; WSH is installed by default on Windows 2000/Me/XP/2003. |
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