ECS Imaging, Inc

Assign tag	Copy document	Delete annotation
Assign template	Copy pages	Delete entry
Rename entry	Create annotation	Delete pages
Login	Create entry	Delete version
Logout	Move entry	Delete volume
View Document	Move pages	Export doc/briefcase
Modify annotation	Print document	Export volume

Check out a new add-in available for audit trail

Spotlight

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New products available to enhance your Laserfiche Solution

The Laserfiche Toolkit and Precompiled Toolkit Applications

The Laserfiche Toolkit allows you to extend the functionality of Laserfiche to meet your organizations needs. The Toolkit is a collection of commands and documentation that allow you to create integrated document management solutions. It provides the necessary tools to integrate Laserfiche with third-party applications, customize system functionality and automate Laserfiche related tasks. If you own the toolkit you can do these or you can have ECS provide these sample applications for you.

Some sample applications available from ECS are:

Generating an Audit Report for a Specific Document from the Laserfiche Client Audit Trail Special this month…

Have you ever wished you could look at the Audit information for a document from the Laserfiche Client? This application allows you to select a document in Laserfiche and click a button on the Laserfiche Toolbar to display audit information related to it. This application does require Audit Trail and provides similar functionality to Audit Trail Reporting. It is just convenient to be able to quickly pull up a brief report for a specific document.

Automatically OCRing documents on a nightly basis

As we all know OCRing documents can take a while, especially when you are scanning many pages. Given the circumstances you may want to OCR the documents later on so you can focus on documents placement and indexing in the repository. This application will automatically make sure all documents in the repository, or in a specific folder, are OCRd. This application can also be helpful if users frequently forget enable OCR when scanning.

Using Google to Map Locations in Address Fields

This program allows you to retrieve an address from a field and use it in a third-party mapping application. As an example, this program will use the information in an address field to map a location in Google Maps. This program is most effective when added as a button in the toolbar. A user can then select a document and click the toolbar button to map the location.

ECS Imaging has over 14 years of experience designing and implementing customized Laserfiche Solutions using the Laserfiche Toolkit. Let us know what you would like to do and we can help you take your Laserfiche Solution to the next level.

ECS Version 8 Disaster Prevention Service

Are you planning on upgrading to version 8 or have already? ECS can create backups of your data onto DVD’s for archiving in a Read Only Format.

If you are going to version 8 and you have CDs or DVDs that are on version 6 or 7 and you want to bring them up to version 8 ECS will migrate them for you. Yes we can convert from any version of Laserfiche to version 8

Reply here to get a quote sales@ecsimaging.com

Events

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We look forward to seeing our customers

and supporting your organizations

at these upcoming Conferences!

Say hello at the ECS booth.

CASBO – San Diego, April 7-8th

CCISDA – Lake Tahoe, April 19-21st

CCAC – Rohnert Park, April 22-23rd

CISOA - Tahoe City, April 26-28th

CACCRAO – San Diego, May 3-5^th

ECS Annual User Conference

Date/Location TBA - We are looking at a two day event this year.

October 15-16 or Oct 22-23

In southern CA. If you have a preference of dates let us know soon sales@ecsimagng.com

ECS 1^st Quarter Award Luncheon

These employees are being recognized for all of their hard work and service to ECS Customers

Tech of the Outstanding Outstanding

Quarter Performance Performance

Jesse Martinez Tommy Ting Beverly Olaiz

Tech Department Programmer Scanning Dept

Webinars

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Monday, April 6

2:00pm PST

Monday, April 13

2:00pm PST

Register

Laserfiche Audit Trail Webinar

See how you can audit users and actions within your Laserfiche system.

Wednesday, April 15

8:00 AM PST

Register

Laserfiche For Local Government = ECM + BPM

The days of content management as a siloed application have come to an end. Today, enterprise content management is a fundamental part of the information architecture within municipalities. Join us to learn this integrative approach.

Wednesday, April 1

10:00 AM PST

Wednesday, April 8

8:00 AM PST

Wednesday, April

10:00 AM PST

Wednesday, April 22

8:00 AM PST

Wednesday, April 29

10:00 AM PST

Register

Document Management 101

Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.

Thursday, April 2

1:00 PM PST

Thursday, April 23

1:00 PM PST

Register

Tuesday, April 21

8:00 AM PST

Register

Working with Large Format Scanned Drawings

Once you scan your large format drawings, what solutions and processes make it easy to edit, manage and collaborate? See a sampling of products that are applicable to nearly every large format industry and nearly any large format document. 20 minutes plus Q&A.

Everything You Need for Large Format Scanning

Learn about imaging solutions that enhance your business - from the newest Contex scanning technology and scanning software to the best ways to manage and access your scanned drawings. This webinar provides useful suggestions for every large format industry and any large format document user. 20 minutes plus Q&A.

On Demand Videos

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Arx Digital Signatures

Click here to see flash Demos

Digital Signatures for Document Management

Learn now from industry experts in a fifteen minute web seminar.

Learn how to Reduce operational costs, Expedite Approvals, Comply with regulations and much more! See how CoSign can pay for itself in as little as 30 days!

Digital Signatures for Human Resource applications

Learn how to leverage the benefits of a digital signature solution within a variety of industries, applications, business processes, and document management systems.

Using a digital signature to sign an I-9 form by a Web Application.

Click Here To See HR Demo

Attach Plus Email

Attach Plus

Attach Plus is a very inexpensive product with a lot of functionality. For as little as $49/user one time cost, you can encrypt and password protect emails, create Bookmarked PDFS with multiple documents, convert docs to PDF, Watermark documents and it can be used within Laserfiche or outside.

Click to view

Surety is one of ECS’ newest business partners. ECS now offers this service to authenticate your Laserfiche data enabling you to prove that your electronic intellectual property, legal documents, financial records and/or contracts have never been altered or inadvertently tampered once scanned.

Legally Authenticate Electronic Documents for as Little as $50/User/Year

It takes skill to forge a paper signature but altering an electronic document, image or email takes nothing more than motive and a keystroke.

Companies of all sizes can use Surety’s AbsoluteProof to safeguard important electronic business records against tampering and alteration to prove regulatory compliance, protect valuable intellectual property and ensure litigation readiness

Kofax VRS Video

Check out the new fi-6010N flash tour!

fi-6770 Product Video

fi-6670 Product Video

Fujitsu Scanners and Kofax VRS Product Videos

Click on the picture below to be taken to the self running video.

6010                                   6770                             6670

To view all Fujitsu product videos click HERE

Tech Tips

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Power Up and

Get Connected.

Visit the Laserfiche Support and User Information Site

Resources available 24 hours a day on this Support Site.

Current Products on 8

· Client-Server

· Snapshot

· Email

· Workflow

· Audit Trail

· Records Manager

· Web Access

· Plus

· Toolkit

Coming Soon (Q2)

· Agenda Manager

· Weblink

· Quick Fields

Getting Ready for Version 8

Workflow Routing Decision vs. Conditional Parallel

Web Access Light

Customizing Templates and Fields in Quick Fields 8

Coming Soon - 2^nd Quarter Releases for:

Version 8 for Agenda Manager, Weblink, 8.1, and Quick Fields.

Getting Ready for Version 8

At ECS we want the experience of the migration to version 8 to be painless to our customers. Upon notifying your Account Rep that you are interested in upgrading to version 8 ECS will provide a thorough analysis of the existing system to ensure the migration can be completed and with little surprises. A tech team will be assigned to your account for the pre-migration process and to review a checklist of items with your IT staff. Some of the items include:

· Identifying hardware and application minimum requirements

· Identifying read only volumes in Laserfiche

· Obtaining a copy of just the database to run through the migration at our offices beforehand

· Consulting on template fields with the new abilities in 8

Our intent of this pre-migration process is to provide a complete and successful migration from the beginning. Here are a few of the hardware and application recommendations:

Workstations

Windows XP SP2 or later

2 GB RAM or more on scan stations

1 GB RAM or more for other stations

SQL

SQL 2005

Server OS

Windows Server 2003 (Service Pack 1) or Windows Server 2008

Routing Decision vs. Conditional Parallel

The Routing Decision activity specifies two or more possible routes for a document. When a workflow is performed, the activity decides which route is the most appropriate for the entry in question. This decision is made based on conditions you define.

For example, a workflow routes a document to Tim for approval. After he reviews it, Tim tags the document Approved or Denied. A Routing Decision activity uses this metadata to determine what should happen to the document. If the document was approved, the workflow sends an e-mail to another employee; if it was denied, the workflow archives the document.

Routing Decision activity in action

Though a Routing Decision activity contains multiple branches, only one will become active each time the activity is performed. Branches are evaluated from left to right and the first branch whose condition is satisfied will become active. If no branch conditions can be satisfied, the workflow will skip the Routing Decision activity and proceed to the next step in the workflow.

Conditional Parallel

At first glance, the Conditional Parallel activity looks very similar to the Routing Decision activity: both contain branches that you assign conditions to and both activities’ branches represent different potential routes for a document.

For example, a workflow uses a Conditional Parallel activity to route a document to one, two, or three different users, depending on metadata assigned to the document.

Conditional Parallel activity in action

In this scenario, one, two, or three branches may become active each time the workflow is performed.

The Difference – When to Use Each Activity

The difference between the two has to do with the number of branches that can become active each time a workflow is performed.

The Routing Decision activity attempts to select a single branch to be executed. Once it finds a branch whose condition it can satisfy, it ignores all other branches.
The Conditional Parallel activity attempts to satisfy as many branches as possible. Once it finds a branch it can satisfy, it executes that branch but does not forget about the additional branches. Each additional branch will also be evaluated and, if its condition can be satisfied, executed.

It is important to understand the fundamental difference between these activities in order for your workflows to function properly.

Web Access Light

Building on the capabilities of Web Access 7 and incorporating the new additions to the full Laserfiche 8 Client, the new Web Access 8 also adds a mobile version of Web Access called Web Access Light. This is a simplified version of Web Access enabling you to access your repository via a mobile device that has Internet capability. You can view documents, export files, rename files, move/copy files, create bookmarks, view metadata and entry properties, send e-mail, search, and much more. Web Access Light has been optimized for Blackberry, Opera, and Safari. However, it may be functional on other mobile browsers as well. For more information, see the Web Access Light help files.

To access Web Access Light in a browser on your mobile device, navigate to:
http://servername/laserfiche8/

To access Web Access Light in a browser on your computer, navigate to:
http://servername/laserfiche8/light

* Servername= the name of the computer on which Web Access is installed.

To view a demo of Web Access Light, visit http://atlantis.laserfiche.com/laserfiche8/light.

Web Access Light on the iPhone

Folder Browser

Web Access Light folder browser

Document Viewer

Web Access Light document viewer

Document

Web Access Light document

Actions

Web Access Light actions

Customizing Templates and Fields in Quick Fields 8

In Quick Fields 8, templates and fields can be customized for each Document Class in Quick Fields without changing the settings in the Laserfiche repository. For example, you can hide fields that don’t need to be addressed, or add special fields pertaining to the documents you are working with. The ability to configure the exact fields you need in the desired format can help optimize processing and data entry speed.

You can choose from any template and any fields available to you in the Laserfiche repository associated with that Document Class.

Fields can be reviewed, rearranged, and modified in various ways, including:

Added independently to the templates, as in Laserfiche 8.
Hidden from scanner operators.
Made required.
Moved up or down in the template.
Connected to zoom fields on the associated image to ease review and editing.
Constrained to a particular format (e.g., social security number to format xxx-xx-xxxx).

When documents are processed in that Document Class, they will all be assigned the customized template with the appropriate data for each document, but your settings in Laserfiche will remain unaffected.

Template in the Laserfiche Client

Client Template