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Monthly Newsletter
May 2005 |
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Volume 3; Issue 5 |
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ECS
Imaging, Inc. Ste. 200
877.790.1600 Fax: 951.787.0831
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ECS expansion…
We are pleased to announce the opening of our Bay Area Office in Martinez, CA .
To better serve our customers we are offering Scanning Services, Microfiche Conversion Services, Sales and Support from this new office starting June 1, 2005.
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We look forward to seeing our customers at the following events.
September 29th - Save the date for our All Day User Group Conference being held in Lakewood, CA. More details will follow… |
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Digital Recorder
Importer Servers & Scanners |
Buy your additional and replacement scanners from ECS and we will install and configure them to work with Laserfiche at no additional charge.
Microfiche Conversion Services now being offered. Let ECS convert your old Microfiche, Jacketed or COM to Laserfiche images.
Call ECS today for more information! |
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Each month we feature a customer story.
Nominated by: Xerox
ECS Partners
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ECS Imaging, Inc. featured on the cover of Business Solutions Magazine May 2005 Edition! Click for full article
Fact: The former CFO of a defunct Internet company is indicted on charges of falsifying records to overstate revenue by $9 million. Fact: The SEC (Securities and Exchange Commission) fines five brokers a total of $8.25 million for failure to preserve e-mail communications. Fact: The CEO of a public pharmaceutical company is sentenced to seven years in jail and ordered to pay a $3 million fine for ordering the destruction of computer files and documents requested for an SEC insider trading investigation. Stories like these, taken from the book Information Nation by Randolph Kahn and Barclay Blair, are becoming an all-too-familiar fixture of our newspapers, magazines, and news broadcasts. They are evidence that the laws and regulations the government recently put in place to protect against the corporate corruption so clearly demonstrated by companies like Enron and Arthur Andersen are now being enforced. Whether it's Sarbanes-Oxley, HIPAA (Health Insurance Portability and Accountability Act), or the Patriot Act, most businesses face outside regulatory pressures of some kind. Now that it's clear that severe penalties are being levied, organizations are rushing to ensure they comply with the regulations that affect them. Nobody wants to be the next poster business for noncompliance. If convicted of an offense today, corporate executives can face up to 20 years in prison and a $5 million fine. While this climate of compliance is nerve-racking for many organizations, it bodes well for today's technology providers. A recent study by AMR Research estimates that the total market opportunity created by compliance will reach $80 billion over the next five years. One company determined to grab its share of this market is ECS Imaging, Inc. This VAR is using records management expertise to show how its document imaging solutions can make the compliance process easier. This approach is driving a 26% increase in sales for the VAR in 2005. Increase Sales By Showing How Imaging Reduces The Cost Of Compliance Traditionally, businesses base their decisions to implement new technologies on an ROI or payback model that estimates the economic benefits of the technology and subtracts the costs. However, in the compliance world, illustrating the TCF (total cost of failure) can be more influential in closing a technology sale. In other words, what is the cost of not having an adequate base of technology to respond to requests for business records issued by the courts, regulators, and auditors? "Many of our potential customers initially think of a file cabinet as an inexpensive way to store records," says Jim Pappas, CEO of ECS Imaging. "However, when you consider the labor necessary to file, search, retrieve, and refile records in this system, it actually costs $10,000 to $15,000 per year to maintain one four-drawer file cabinet." These figures represent the daily maintenance costs of a paper records-keeping system. But, what if a business were required to provide specific records to an auditor in response to litigation? Employees would have to cease their day-to-day activities and manually search through several file cabinets to locate and pull only those records requested. This would result in lost employee time and possibly lost business. Also, the organization could face potential financial sanctions if this information is not presented in a timely manner. These hard and soft costs represent the TCF. "Imaging technologies help protect against failure costs by providing an electronic platform where records can be quickly accessed, searched, separated, and retrieved while expending little human effort," says Pappas. "Also, more security can be applied to records in electronic form. You can control who has rights to specific records and what information certain employees are allowed to see." Full Article |
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Product Center Tech Tips
Free for all Laserfiche users with current LSAP.
Current Version: 7.1
Version 7.1 release date May 17, 2005 |
Workflow comes with a debug console that gives every detail of the events occurring behind the scenes of Laserfiche Workflow. The displayed text can be easily interpreted when determining why a Workflow rule is not routing properly or not routing at all. The console displays login information by the Workflow Distribution Agent, results of Boolean comparisons and whether or not documents are routed.
Laserfiche WebLink
and WebAccess come with cascading style sheets allowing users
to customize the look and feel of the two thin clients when publishing to the
Web. The published Web sites are done through virtual directories established
under IIS (Internet Information Services). Each of the virtual directories
points to a set of Web pages. With regard to WebLink and Web Access, the
default installations establish a WebLink virtual directory for WebLink and a
Laserfiche virtual directory for Web Access. Each of the virtual directories
points to a set of ASPs.
Laserfiche will operate on a dual-processor machine. The Server utilizes multiple CPUs by distributing user requests among them. Be sure that either the Windows 2000 Server or higher or XP Pro is used since these operating systems support dual processing.
Laserfiche can be used to place bar codes on documents. Laserfiche Quick Fields with the Permanent Stamp image process and an installed bar-code font can be used to stamp an image that has been captured with a bar code. This bar code could contain dynamic information obtained by Quick Fields through other image processes or information provided by the end user.
It is possible to configure Quick Fields to retrieve images from a Laserfiche repository at a branch office, process them and then send them to another repository on a different Laserfiche Server at a central office.
Laserfiche Quick Fields can be used to retrieve documents from a repository on one Laserfiche Server, process these documents, and then deposit them into another repository on a separate Laserfiche Server using the Laserfiche Capture Engine. Laserfiche Quick Fields does not need to be licensed for the Laserfiche Server from which the documents will be retrieved but does require licensing with the Laserfiche Server that will receive the documents after they have been processed. Note that although Quick Fields does not need to be licensed for the Laserfiche Server from which the documents will be captured, the appropriate login information is still required. Branch offices with documents that are scanned into local Laserfiche repositories can use Quick Fields to move or copy documents from the local repository to the centrally located one with the appropriate login information and licensing. |
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This newsletter is emailed exclusively to ECS Imaging, Inc. customers only.
If you do not wish to receive an email copy, just reply to this email to let us know.
We also post a copy on our website http://www.ecsimaging.com/news_newsletters.php.