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Volume VIII Issue V
Your ECS Imaging Account Managers
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ECS Welcomes New Account Manager, Andrew Albers
Andrew will be assisting our customers in Southern California. He’s friendly, enthusiastic and knowledgeable about document management requirements. He is a great addition to the ECS Team!
ECS Customer – City of Lynwood Receives Visionary Award
In picture from left: Debbi Bodewin-ECS, Morgan Wheeler-Laserfiche, Andrew Albers-ECS, Kristina Santana-City of Lynwood
City of Lynwood was awarded the Visionary Award at the CCAC Conference on April 29th, 2010 in Ventura. You can see their unique usage of Laserfiche Weblink developed in coordination with the City and ECS Imaging.
Laserfiche Announces New Web Distribution Portal In response to market demand, Laserfiche is pleased to announce its new Web Distribution Portal, a product designed for small cities and businesses that do not need all the functionality of a Laserfiche Public Portal. For use with Avante, the Laserfiche Web Distribution Portal—priced at $7,995 retail—includes Laserfiche WebLink and 5 WebLink-only retrieval connections. It is restricted to one security profile, meaning that all users will log in with the same anonymous access. |
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Nominated by Steve Walters |
The City of Vernon and Police
The City of Vernon, located in east Los Angeles County, is unlike almost every other city in California. With a resident population less than 100, it is the smallest incorporated city in Southern California. The majority of the city's land area is occupied by industrial facilities. Consisting almost entirely of warehouses and factories, the city's main industries are food service manufacturing, metalworking, and the manufacture of glass and plastic equipment.
One of the early adopters of Laserfiche back in 1997, the City of Vernon uses Laserfiche in multiple departments throughout the city. The City Clerk is using Laserfiche for archiving and retrieving agendas, minutes, and other official city documents. Finance helps manage their accounts payable process by scanning and routing invoices for approval, while the Police Department uses it for keeping track of police reports, incident reports, and other paper evidence.
The IT Manager, Andrei Yermakov, readily acknowledges they are pushing the limits of the concurrent user licenses with their existing system. For this reason, the named-user approach of the Laserfiche Avante software is very attractive. This would ensure each user has a dedicated license when they need it. Also, with the built-in workflow that comes with Laserfiche Avante, Andrei is looking forward to making the switch. While the original Laserfiche system has served the city well for some time, Andrei immediately recognized the benefits of the new version, including added efficiencies for his own department, as well as others. |
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Please Join Our 2nd Quarter User Groups!
Hosted at Madera County Thursday, May 20th, 2010 8:30am to 4:00pm
Hosted at City of Poway Thursday, June 3rd 2010 — 8:30am-3:00pm
Reserve Your Spot Today! Register Today Online, By E-mail: sales@ecsimaging.com, or Phone: 951-787-8768 x105
ECS provides these complimentary events to continue to educate our clients on Laserfiche, provide opportunity to connect with other Laserfiche users, and to learn about the latest technologies available to enhance your system. |
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Wednesday, May 5, 10:00 AM PST
Thursday, May 13, 8:00 AM PST
Wednesday, May 26, 9:00 AM PST
To join our weekly LincDoc Webinar Wednesdays @ 11am PST
Introduces a New Scanner with Perfect Page Technology
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Document Management 101 Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.
Document Management 101 For Local Government Join us for a free interactive Webinar, specially tailored to address the unique challenges of local government in the Western U.S., where you’ll see how digital document management can help you improve efficiency across your organization. Don’t miss this opportunity to learn how other government organizations have optimized the management of government business, records and information.
ECM + BPM =Contract Management Enterprise content management is an agile framework upon which organizations can build their most important business processes. Within organizations, contract management is a crucial process and critical component of compliance and enterprise risk management. Join us for this Webinar to learn how to manage the contract cycle using an ECM system. ECM+BPM =Contract Management is the latest in a series of Webinars designed to teach the participant how to engage your ECM framework in your delivery of shared services.
E-Forms Solution Integrated with Laserfiche With LincWare you can skip the scan and paper process altogether!
Fillable e-forms solution is great to process forms such as permit applications, business licenses, enrollment applications and others electronically! E-forms works independently of Laserfiche yet also integrates with it, as well as your other databases. Most companies have a lot of forms and can save time by not having to re-enter data since the information on the forms can be transferred to a database and the images & data to Laserfiche. There are online demos every Wednesday at 11am or we can setup a custom demo with your forms.
Our Simple Solution: With this solution we are providing an intuitive front end for processing complex forms, in a digital format to Laserfiche thus enhancing your document lifecycle management. And with the software’s ability to automatically complete Laserfiche template field data when the form is filled out, it improves your efficiency and eliminates the need for you to scan paper forms into Laserfiche. The forms are automatically filed into Laserfiche at the time they are filled out.
Each LincDoc version simultaneously populates Laserfiche template fields and 3rd party databases upon the completion of any eForm or document, eliminating redundant entry, scanning and storage steps.
LincDoc's document automation and eForms software can make the information submittal and approval process a breeze.
Introducing a NEW Kodak Scanner! Kodak i4200
100ppm and holds 100 pages in the feeder! This scanner also has Perfect Page technology. Please Click here for more information! Watch a video about Perfect Page by clicking here! |
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Empower! Visit the Laserfiche Support and User Information Site
Resources available 24 hours a day on this Support Site.
Version 8 Products · Client-Server 8.1 · Snapshot · Workflow · Audit Trail · Records Manager · Web Access · Plus · Toolkit · Weblink · Quick Fields · Agenda Manager & Processor · Import Agent · Avante/Rio Named User system
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Laserfiche 8.1.2 Released Laserfiche
is pleased to announce the release of Laserfiche 8.1.2, which includes the
Laserfiche Server, Client, Scanning, Snapshot, PhotoDocs, Audit Trail and the
Migration Utility. Laserfiche 8.1.2 is a maintenance release, offering bug
fixes as well as performance enhancements. Next Steps
Include Annotations when Exporting Documents as PDFs Laserfiche 8 allows you to include annotations when you export or e-mail a Laserfiche document as a PDF. This feature allows you to share annotations and associated information even with users who don’t have access to your Laserfiche repository, while still leaving the images editable in Adobe Acrobat. For instance, you might add an explanatory callout box to a report, and also highlight an important section of the report. If you then wanted to send the document, complete with the callout box and highlight, to a client who doesn’t have access to your repository, you could do so by exporting the document as a PDF. The PDF would contain the annotations that you included, just as they would be included if you printed them to a TIFF image for export. However, when your client opens the report in Adobe Acrobat, he can work with the annotations natively. For instance, he could add another comment or question to your callout box and send it back to you, or he could choose to remove the annotations so that he can print a clean copy of the report. To include annotations when exporting documents as PDFs, open the Tools menu and select Options. Expand Export and select Images. Make sure that Include redactions on exported image and Include all other annotations on exported images are selected. This will print the annotations to the exported document. To make sure that the annotations are converted and editable in Adobe Acrobat, also select Convert annotations into PDF annotations. The next time you export a document with annotations as a PDF, the annotations will be included and converted to PDF format. Note: Editing a PDF requires a full version of Adobe Acrobat; PDF editing cannot be performed in Adobe Reader. E-Mail Attachments in Workflow 8.0.1 Laserfiche
Workflow 8.0.1 introduces the ability to add attachments to e-mails sent
during routing. This allows you to include documents or folders pertinent to
an e-mail directly in the message. For instance, if you send an e-mail to a
colleague notifying him that he needs to review a document in the repository,
you can send him a shortcut to that document. Or if a report for a particular
customer is returned by a Find Entry activity, you can then attach that
report as a PDF to an e-mail to that customer. Attaching a shortcut to the entry will attach a .lfe file; when the .lfe file is opened, it will launch the Client, prompt the user to log in, and then take the user directly to the specified entry. If the person you are sending the attachment to has the Laserfiche Client installed and has access to your repository, we recommend using the .lfe shortcut. The .lfe shortcut is a smaller file, since it’s simply a pointer to the document. It also respects the repository’s security settings and auditing, and allows the user to see all the relevant metadata. However, if a user does not have the Client installed or access to your repository, you should attach a copy of the entry instead. This creates a copy of the document (or of all the documents in the folder, if the entry is a folder), and allows you to specify the format in which you want to export it. For instance, you could include a copy of the contents of a folder, with imaged documents included in PDF format and electronic documents in their native format. Workflow 8.0.1 offers many options for including attachments with e-mails. You can specify which document types will be included, how images will be exported, whether the entries will be compiled in a zip file, what the maximum attachment size should be, and more. For further information, see the E-mail activity section of the Workflow 8.0.1 help file. Configuring Windows Authentication for Web Access 8.1 This week’s Tech Tip walks you through the steps for setting up Windows authentication for Web Access. For administrators looking for ways to make using Web Access easier on users and administrators alike, one solution is Windows authentication, which allows users to log in to repositories using their Windows domain credentials. Windows authentication is especially useful for administrators because, rather than having to create and maintain new users and groups in Laserfiche, they can simply grant existing Windows users and groups access to their repositories. Moreover, Windows authentication is also more convenient for users, who will not have to remember additional passwords in order to log in to Web Access. In this week’s Tech Tip, we’ll walk you through the steps for setting up Windows authentication for Web Access. To configure Windows authentication settings for Web Access 1. Open the Web Access Configuration Page. 2. Under the Repositories section, select the repository you want to configure and click Edit. 3. Under Connection Options, select:
4. After selecting your connection setting, configure Internet Information Services (IIS) for Windows authentication: Note: The following settings are configured by default when you install Web Access 8.1 fresh. However, if you are upgrading from a prior version, or if you find Windows Authentication is not working, you may need to use the steps below to properly configure IIS.
5. Optional: If you have selected the Auto-login using integrated Windows authentication option, and your Laserfiche Server and Web Access Server are running on different machines, you will need to configure Kerberos to handle the auto-logins. For information on how to configure Kerberos for Web Access, see the Configuring Kerberos guided help video on the Laserfiche Support Site. Note: In addition to the above steps, if you have not already done so, you will also need to add Windows domain users and/or groups to your repository and grant them Trusted status. These settings can be configured in the Laserfiche Administration Console. For more information, see the Laserfiche Administration Guide.
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Contact Info 877.790.1600 Sales Inquiry: Tech Support: support@ecsimaging.com Locations Southern CA 3720 Sunnyside Dr. Ste.200 Riverside, CA 92506 Tel: 951.787.8768 Fax: 951.787.0831
Northern CA 4737 Imhoff Pl Unit 1B Martinez, CA 94553 Tel: 925.370.2456
Our Services · Scanning Services · Microfiche/Film/Aperture Card Conversions · E-Forms · Digital Signatures · Hosted WebLink · Custom Programs: Case# Generator, Mug Shot Capture, Six-Pack Creator, Barcode Coversheet Automation · Custom Integrations: · Turn-key Implementations
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Software
Document Management Software
Integrations With Laserfiche
LincDoc eForms Creation & Automation
Agenda Manager Integration
ESRI Integrations
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Email & Data Encryption
Court Case Management Integration
SharePoint and Office Integrated |
Scanning and Capture Technologies
Premier Partner Product videos click HERE
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E-size/Map Scanners
Advanced Capture Solution ICR & Forms Processing
Check Scanning & Remittance Processing Integration
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