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Index | Upcoming Events | Services | Spotlight | LF Product Center | Tech Tips | Contact |
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Vol. 4 Issue 6
877.790.1600 |
Laserfiche 7.2 announced... Laserfiche announces the newest update of Laserfiche 7.2 Client, Server and Records Management Edition. This version includes enhanced collaboration tools, expanded administrative functionality, and many other new features. Scroll down to Tech Tips for version 7.2 features.
Last chance on Quarter 2 Specials Buy Laserfiche Workflow Suite (WFS) and receive a 50% discount on Advance Audit Trail (97871). These products are assets for offices that must push paper through different people across the office quickly and accurately. This promotion provides a total savings $3997.50 off the retail price. Buy Records Management Module (RM2) and receive a 50% discount on Advance Audit Trail (97871). This promotion is aimed at records managers. This promotion provides a total savings of $3997.50 off the retail price.
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Inside this Issue
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Note: Printing ECS Newsletter If you like reading our newsletter by print, please change your printer settings to scale to fit page. Note: Unable to View Images If you are not able to view the images, please visit ecsimaging.com/news for the PDF file or email us for a copy. |
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Events |
Webinars |
ECS Annual Conference |
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San Diego Chapter Summer Social Wednesday July 19, 2006 4:00 - 7:00 PM Gordon Biersch - Mission Valley 5010 Mission Center Road San Diego, CA 92108 Follow the link for more information |
What's New in LF 7.2 Thursday, June 29 10:00 a.m. Pacific Wednesday, July 5 9:00 p.m. Pacific Thursday, July 6 4:00 p.m. Pacific Agenda Manager Thursday, June 29 9:00 a.m. Pacific Friday, July 7 9:00 a.m. Pacific Friday, July 13 9:00 a.m. Pacific Register Email Encryption
Send an e-mail to Sales@ecsimaging.com to setup your webinar appointment. |
October 3
Our Annual Customers' Conference is approaching. This year, we're excited to show off our new industry partners and new class sessions. For more information, contact us at Sales@ecsimaging.com Full conference information will be released soon. Register now and receive a free gift! Time Tuesday, October 3, 2006 8:00 - 4:30pm Location Hilton in Pleasanton & Visioneer Headquarters |
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New product announcement: Visioneer NetScan 2000 High Speed USB Scanner Server
Convert your Hi-Speed USB 2.0 scanner to a shared network resource. The Hi-Speed USB scanner server provides fast Ethernet connectivity for your Hi-Speed USB 2.0 devices, instantly converting the connected device accessible anywhere on your network. The Hi-Speed USB 2.0 interface support assures seamless data transfer making it ideal for sharing a USB scanner on your existing wired network. • Instantly converts Hi-Speed USB 2.0 • Network scanning with Visioneer • Perfect for use with USB scanners • Industry's most capable USB Retail $399.99 New product announcement: Visioneer Visual Aid Maintenance and cleaning kits Xerox DocuMate 272, 262, 252, 250, 520, 510 Retail $99 Also available for flatbeds. Do you have the Clerk Index System/Muni-Matrix you would like converted into your Laserfiche system? We are currently working on this project and would like to know how many would be interested in moving this data into Laserfiche. We are considering creating a sticky note on the related document in Laserfiche that would have all the index data from Clerk Index System. In version 7 of Laserfiche, sticky notes are easily searchable and takes the users directly to the document where it is posted. If you are interested in converting your legislative data, please let us know at sales@ecsimaging.com or your sales rep. Granicus Integration Status The Laserfiche Agenda Manager integration with Granicus Minutes is currently being tested. More info will follow soon...Stay tuned.. |
ECS Services
ESRI, Permits Plus, Navision
Locations to serve you; Riverside and Martinez, CA
Have a question about your Laserfiche system? Call or email our ECS Tech Support hotline 877-790-1600 x105 |
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City of Union City Agenda Manager Kick Off
Pioneer Karen Diaz, City Clerk of Union City, has been an essential factor in implementation of this new procedure. She created a step by step process on how to make the automated agenda process run successfully for Union City. Cassie Castain, her assistant will be helping the city staff as this new process unfolds. (1) Click on submit item tab (2) Place your title in the title box (3) Choose the Agenda Section (4) Check date (Target Date = Meeting Date) (5) Check Submitting Group (6) Check Title only box (toward the bottom of the screen) (7) Choose Submit (either at the top of the page of the bottom) (8) You will then receive a rejected email confirming your request
IIMC/CCAC Conference - ECS Prize Winners ECS Imaging, Inc. is proud to have participated in the CCAC/IIMC conference in Anaheim this May. In an effort to give back, we donated 9 Visioneer Business Card Scanners to the Municipal Clerks Education Foundation (MCEF) Silent Auction in Anaheim. Congratulations to these winners of theVisioneer Business Card Scanners.
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Current Versions |
ECS Partners |
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Free for all Laserfiche users with current LSAP. Current Versions: - Client-Server 7.2 (just released) - Plus 7.2 - WebAccess 7.1.1 - Quick Fields 7.1.1 - Agenda Manager 7.1 - Audit Trail 7.1 - Email (Mapi) 7.1 - Integrator's Toolkit 7.1 - Scan Connect 7.1 - Import Agent 7.0.1 - Integration Express-H.T.E 7.0 - Snapshot 7.0.2 - WebLink 7.0.4 - Workflow 7.0 |
Visioneer and Xerox Licensed Scanners
Kofax Adobe LiveCycle Barcoded Forms
Kofax Virtual ReScan (VRS) Recommended on every scanner.
Fujitsu Scanners |
2-way Integrations with ESRI products and Laserfiche client and web products.
Integration with Granicus and Laserfiche Agenda Manager
Laserfiche E-Mail Encryption
Large Format Scanners |
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Highlights in the new Laserfiche Client 7.2 Version 7.2 brings a number of enhancements to the Laserfiche software. The highlights include:
Features of the Laserfiche 7.2 metadata display Laserfiche 7.2 features a new metadata dialog that puts information about a document's template fields, tags, links and versions at your fingertips. All four metadata types are now available anywhere the template fields were previously available. You can use this dialog to quickly view or set a variety of different kinds of information about the document. You can view the Laserfiche 7.2 metadata display from the Laserfiche Client by selecting a document and opening the Action menu, and then selecting View Fields, View Tags, View Document Links or View Document Versions. You can also view it by right-clicking a document and selecting Fields, or by opening the Document Viewer and viewing the Metadata pane. In both cases, you will see the four types of metadata represented as four tabs. These tabs also allow you to set the various types of data - you can fill template fields, add tags, link documents or import new versions directly from this dialog. In the Document Viewer, you can use shortcut keys to take you directly to the metadata tab you want. This allows you to quickly move from working with the image or text to adding metadata. The shortcut keys are as follows: CTRL+5 Opens the Fields tab. CTRL+6 Opens the Tags tab. CTRL+7 Opens the Links tab. CTRL+8 Opens the Versions tab. You can also modify the metadata dialog in the Document Viewer to show or hide certain tabs. For instance, if you never work with tags, you can remove the Tags tab. You can configure the metadata tab display by opening the Tools menu and selecting Options, and then opening View Documents. In the Metadata Tabs Shown option, select the tabs you want to show, and clear the tabs you want to hide. Note that this only affects the metadata tab display in the document viewer; if you view the metadata dialog from the folder browser, you will still see all four tabs. If you want to view the hidden tab, you can open it directly from the View menu by selecting View Metadata and then selecting the hidden tab.
The document metadata dialog, open to the Versions tab. You can use the four buttons to add or remove versions or view version information directly from this dialog. Laserfiche 7.2 features folder template field inheritance Laserfiche 7.2 introduces folder template field inheritance, which allows you to set a value in the folder's template field and then propagate it to documents created within that folder. This allows you to take advantage of your folder structure to fill template fields. Folder template field inheritance uses the $parent$ and $parent:field$ tokens. You can use these tokens in the Client, set them as default template values, or use then with any application that interacts with the Laserfiche Server - such as Laserfiche Scanning or your own Toolkit scripts. Laserfiche replaces the $parent$ token with the value from the corresponding folder field. For instance, if you typed the $parent$ token into the Author field of a document, Laserfiche would replace it with the value in the Author field of the parent folder. If the parent folder didn't have an Author field, or if that field was blank, the token would be replaced with a blank value. If you want to inherit a different value from the parent folder's template, you would use the $parent:field$ token. For instance, your parent folder might have a field called Subject, and you might want to fill a child document's Type field with that value. You would type $parent:subject$ into the child document's template field. This works even if the parent folder has a different template than the document. Parent field inheritance is particularly useful when used in conjunction with default values. For instance, you might regularly scan all documents pertaining to a particular customer into a folder for that customer. You could set up your parent folder with a "Client" field, and then set the default value for the "Client" field to $Parent$ for that template. Then, every document scanned into those folders would automatically be filled with the client's information.
A parent folder template, filled with the information to be inherited by its 'children.'
Default values set to automatically inherit from the parent folder. Exporting Audit Trail information as an Excel spreadsheet You can export your audit trail reports from Laserfiche Audit Trail in Excel spreadsheet format. This allows you to view and work with the information in Excel. This allows you to work with the information in more powerful ways. For instance, you can create graphs to track and analyze your audit information. To export an audit report as an Excel spreadsheet: Note: These instructions assume that you have already enabled auditing and configured an audit report. For more information on using auditing, see the Auditing section of the Laserfiche Administration Guide. 1. In the Laserfiche Administration Console, go to expand Auditing. 2. Select expand Reporting. 3. Select the report you wish to export. 4. From the Action menu, select Run report. This will open the Audit Report dialog. 5. From the File menu, select Export Current Page (if your report has only one page, or if you do not need the data from other pages), or Export All Pages (if your report has multiple pages and you wish to export them all). 6. In the Save As dialog, browse to the location you wish to save to. Select "Microsoft Excel (.xls)" from the Save as type list. 7. Click
Save. Quick Fields licensing Quick Fields (and its add-ons) is sold by number of workstations-a separate Quick Fields installation must be purchased for each machine on which it will be installed. When determining the number of installations necessary, keep in mind that documents can be scanned either in Quick Fields, or in the Laserfiche Client scanning module and then sent to Quick Fields through the Laserfiche Capture Engine. Scanning in Quick Fields may be a better choice for environments where remote scanning will take place, whereas scanning in the Client and using Quick Fields solely for image processing can reduce the number of Quick Fields installations the customer will need. When purchasing Quick Fields you must also consider Laserfiche Server licenses. A full-user license is occupied whenever Quick Fields connects to the Laserfiche Server-when Quick Fields retrieves documents from the repository and when Quick Fields sends documents to the repository. For example, when Quick Fields retrieves images via the Laserfiche Capture Engine, a full-user license will be used. Alternatively, when Quick Fields retrieves images via Universal Capture (which imports from Windows folders), a full-user license will not be used because the Laserfiche repository is not being accessed. Either way, a full-user license will be occupied when the processed documents are delivered to Laserfiche either manually, immediately, or at a scheduled time. (NOTE: If a user is logged into the Client and Quick Fields simultaneously on the same workstation, that user will only occupy one license, even when Quick Fields is communicating with the Server.) Flexible Text Searches with Fuzzy Search and Wildcards Laserfiche provides a number of search tools to help you find the document you need - even if you're unsure about the terms in the document. Using fuzzy searches and wildcards, you can allow for typos, misspellings or OCR errors and still retrieve the documents you're looking for. Fuzzy Search Fuzzy searches locate both the exact matches to the search terms you provide and partial matches, where a certain number or percentage of letters in the result can differ from the search term. Fuzzy searches are useful to account for any errors in OCR, uncertainty about the spelling of a word or name, words or names that may be misspelled in the document, or inflected versions of words (such as "swim" and "swam"). You can perform a fuzzy search by opening Text Search in the Search pane and selecting the Fuzzy Search check box. Under Criteria, determine whether you want the criteria for the fuzzy search to be the number of letters or the percentage of words in the search terms. If you select Number of letters, you will need to input the maximum number of letters that can differ from your search terms and still return the result. If you select Percentage of words, input the maximum percentage of letters in the search terms that can differ. For instance, you might want to locate a document which refers to a particular person. You don't know whether the person's name is spelled "Sandra" or "Sondra," so you run a fuzzy search and specify that the number of letters can differ by one. That way, regardless of whether you input "Sandra" or "Sondra," you will be able to find the document. You will not, however, be able to find documents that refer to the person by her nickname, " Sandy." To return " Sandy," you would need to increase the number of letters that can differ to two. Note: Fuzzy searches can take significantly longer than regular searches and may turn up less relevant search results. Thus, it is usually best to try a regular search first and use the fuzzy search only if the regular search does not return the results you need. Wildcards Wildcards, like fuzzy searches, are a way of compensating for inconsistencies between your search terms and the terms in the document you wish to locate. Wildcards allow you to set more specific parameters for how words can differ. For instance, you can use wildcards to specify that the second letter in a word, or the ending of the word, may differ from the search term.
Wildcards can be used in combination. For instance, if you wanted to return all documents that referred to writing or written materials, you could search using the term "wr[io]t*." This would locate any of the following terms: write, written, writing, wrote. Secure WebLink and/or Web Access over the Web using SSL (Secure Sockets Layer) While the Laserfiche web tools do not specifically secure user connections, the software can and often is implemented in secured environments utilizing third-party encryption tools. It is a good idea to set up SSL on the Microsoft IIS server in order to secure the channel between the Web browser and IIS. Keep in mind that SSL does not secure the channel between the Laserfiche Server and IIS if the two are not installed on the same server or intranet. In order to encrypt the connection between the Laserfiche server and IIS, you would need to use IPsec encryption. Microsoft's Web site contains resources regarding its server products: For instructions on how to set up SSL, see: http://support.microsoft.com/kb/299875/en-us For more information and instructions about IPsec, see: http://www.microsoft.com/technet/prodtechnol/windows2000serv/howto/ispstep.mspx Copying a repository's folder structure
Once a repository has been created on the destination server, attach this volume to the repository. When you attach the volume, you will be given the option to merge folder structures. If the destination repository already has part of its folder structure in common with the folder structure you are importing, this will interleave the existing folders with the imported folders. If you do not wish to perform this merge, clear the box. This will create all of the imported folders as their own folder tree under the root of the repository.
Does Laserfiche enforce strong passwords? Extracting text from Adobe PDFs in Laserfiche 7.2 In Laserfiche 7.2, Text Extraction has been expanded and enhanced. Like the text extraction method available in Laserfiche 7.1, it gives you the ability to extract the text present in an electronic file, and then use that text to locate electronic documents using full-text search. However, Laserfiche 7.2 supports text extraction from a large number of different file types, including PDFs. If you just want searchable text, you can now generate it directly from PDFs with text, without needing to create an image using Snapshot. Note: PDF files may or may not have associated text, depending on how the PDF was created. You can determine whether a PDF has associated text by opening the PDF in Adobe Reader and searching for a word that exists in the document. If the search returns results, the PDF has associated text and can have text generated using expanded text extraction. If the search returns no results, the PDF has no associated text and must be printed with Snapshot to generate searchable text. Expanded
text extraction now takes advantage of IFilters. IFilters are interfaces
between files of a particular type and an application that is trying to index
them. Lase To install PDF IFilter 5.0 Navigate to the following Adobe web site: http://www.adobe.com/support/salesdocs/1004717.html Click the download link at the bottom of the page to download the IFilter. Run the downloaded file (ifilter50.exe) on each workstation for which you want to enable PDF text extraction. If any Laserfiche Client instances are currently open, you will need to close and re-open them for the IFilter installation to take effect. Once this has been done, you will be able to extract text from PDFs that already contain text. Warning: PDF IFilter 6.0 has also been released. However, this version is not compatible with the Laserfiche Client and may cause the Client to hang or crash. It is strongly recommended that you use PDF IFilter 5.0. For more information about expanded text extraction, see the white paper "Expanded Text Extraction with Laserfiche 7.2," available now on the Laserfiche Support Site. Highlights in the new Laserfiche 7.2 Administration Console New nodes make organizations more intuitive. For example, the new 'Metadata Management' node contains Template, Tag, Relationship, and Stamp options. Password policies. Password security can be tightened, by expiring passwords and requiring a certain amount of complexity and length. Idle logout can free up licenses when the Client has been left open but is not being used. Records Management has been enhanced. License pooling feature in Laserfiche 7.2? If your
Laserfiche installation is licensed for the E-mail Plug-in, you can drag
documents out of your repository into e-mails, onto your desktop, or into
Windows Explorer. In this way, you can drag Laserfiche documents into
existing e-mails, or quickly export a number of documents. Dragging and
dropping exports only the electronic file portion (if the document is an
electronic document) or the images (if the document is a Laserfiche
document); metadata is not exported. Autonaming
allows you to customize the default name of a document. This allows you to
quickly create meaningful names for documents when they are scanned or
imported; your scanner operators do not need to stop and give each document a
name. Laserfiche 7.1 modules compatible with Laserfiche 7.2
Client/Server Note that during upgrades, the Laserfiche 7.2 Server must be upgraded first, as Laserfiche 7.2 Client, Admin Console, and Plus 7.2 all require the 7.2 Server. However, the Server will remain compatible with previous Client editions, allowing you to roll out upgrades on individual Client workstations as time allows after installing the Server upgrade. However, note that previous Client versions will not take advantage of the new features in Laserfiche 7.2. Also, because of changes to Laserfiche Records Management Edition 7.2, older Clients will not be able to perform records management tasks once Records Management Edition 7.2 is installed on the server. |
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877.790.1600 |
Southern CA 3720 Sunnyside Dr. Suite 200 Tel: 951.787.8768 Fax: 951.787.0831 |
Northern CA 4737 Imhoff Pl Unit 1B Martinez, CA Tel: 925.370.2456 |
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