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Monthly Newsletter July 2005 |
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Volume 3; Issue 7 |
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ECS Imaging,
Inc. support@ecsimaging.com
Tel: 951.787.8768 Fax: 951.787.0831 4737
Imhoff Unit 1B 925.370.2456 |
**Hot
Summer Specials** Web Access 7
promotion An organization can deploy Laserfiche capabilities to
additional departments and staff by just installing Web Access and then
e-mailing new users a link. Since customers could expect more people
using the system, we're offering additional licenses if they purchase before
the end of Q3. Buy Web Access for $7,995 and get five free full users, a
$2,750 retail value. WebLink 7 promotion
Designed for customers who need to make documents
available to their clients or to the public over the web. By taking
advantage of Laserfiche security and usernames, they won't need to spend any
staff time posting to a website. Since customers could expect more
people to use the system, we're offering additional licenses if they purchase
before the end of Q3. Buy WebLink for $7,995 and get 10 free retrieval users, a
$2,200 retail value. |
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ECS
3rd Annual User Group
Conference September 29, 2005 For each of ECS' customers, 2 people per database/repository can
attend for free. |
Join us for a Free all day User Group
Conference!
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Digital Recorder Importer Servers & Scanners |
Have a question about
Laserfiche? Call or email our Tech Support hotline 877-790-1600
or support@ecsimaging.com Recent ECS Integration includes
Microsoft Navision. ECS integrated
Navision's order process with Laserfiche Workflow so when the status of sales
orders are changed the appropriate people are e-mailed and forwarded copies
of the documents via Laserfiche Web Access. Microfiche Conversion Services now being offered. Let ECS convert your old Microfiche,
Jacketed or COM to Laserfiche images. What is Kofax VRS? Kofax VRS software captures the
widest spectrum of originals without any adjustments by the scan operator,
limiting document preparation and without ever stopping the scanner. Crisp and clear image results cleaner than
the originals! Call ECS today for your hardware and integration needs! |
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Each month we feature a customer story. Nominated by: Debbi Richards Solution: Laserfiche (Lf) Lf Quick Fields Bar Code Lf Quick Fields Real Time
Lookup Lf Email Plug-in Lf Snapshot Plug-in 2, Xerox 252 Scanners
with Kofax VRS software And ECS Team. |
Brown Metals Company
strives to enhance long term
customer relationships. “Brown Metals Company moved away
from a manual business process and into the technology era in 1995.
As we've developed our internal systems over the past decade, we've found
several areas where technology could be applied to increase efficiency.
Recently, the need for fast document retrieval has been our main priority.
The LaserFiche product has allowed us to scan in our documents using a unique
barcode identifier, and use a real-time database query based on the barcode
to populate all the fields for that document. This imaging technique
maximizes search capability while minimizing data input errors. Now, our
users can lookup documents in several ways including by Customer Name,
Purchase Order Number, or Date Shipped. In addition, Laserfiche has
allowed us to distribute documents to our customers electronically in the
popular PDF format. During the past 6 months we've been using Laserfiche,
we've been able to improve our internal document handling process as well as
increase our level of customer service. Looking forward, Laserfiche also has
several other components that can be added to our implementation to provide
timely solutions in periods of sustained growth." Justin Lasley is their Chief Information
Officer. Justin attended ECS' user group in February and had this to say: “On behalf of
Brown Metals Company, I wanted to thank you and all of the ECS &
LaserFiche staff members for allowing us to participate in the User's Group
meeting. It's nice to be
able to interact with other users, and interact with the Sales & Technical
staff members in a different setting. That type of environment offers the
chance to ask questions and participate in hands-on training. Most of the
time, we're working with ECS to vigorously solve an issue, and get on with
our busy day. This was a nice change of pace that contributed to our deeper
understanding of the LaserFiche/ECS products and services that are available
to solve our business challenges.” |
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Tech Tips Free for all Laserfiche users with current LSAP. Current Versions: Client-Server 7.1.0.0344 Quick Fields 7.1 Scan Connect 7.1 Email (Mapi) 7.1 Workflow 7.0 Agenda Manager 7.0 Snapshot 7.0 Import Agent 7.0 Plus 7.03 WebLink 7.0.1 WebAccess 7.0.1 BarCode 6.2 Toolkit 6.0 Integration Express 6.0 ECS Partners
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This functionality also applies to public stamps, tags, relationships, audit reports, and records management objects. Laserfiche Import Agent 7.0 adds more flexibility and document capture capabilities to a Laserfiche document management system. Key new functionalities include: OCR and index upon import – Import Agent can bring documents into the system fully OCRed and indexed, ready for full-text search and retrieval. The OCR can be configured, in different languages, to undo columns and autorotate. The ability to import into existing documents – Users can append to existing documents and are given the option to keep the existing document's metadata, replace it with metadata specified in the profile or merge the two. Support for different import schedules for each monitored directory – Users can configure Import Agent to monitor different folders on different schedules with the option to store successfully imported files in a designated folder. Import Agent 7 allows imports from sub-directories of monitored folders and will ignore hidden files. The ability to connect to multiple servers. Delayed import after file modification – Users can specify the period of time to elapse after a file has been modified before it is imported, allowing additional changes to be made prior to import if necessary. Improved error reporting – Users can choose the level of error reporting needed: Low, Medium, or High. Full support for Laserfiche 7.x – Import Agent fully supports Version 7 features, including template features, tags and security. Tokens can be the
default value for a template field in Laserfiche 7.1 tokens can be used as a default value for a template field. This can be configured from the Properties dialog of a template in the Laserfiche Administration Console. There are tokens available for User, Date, Time, ID (document ID), and Count. For the default value of a template field, use the name of the token enclosed with “$”s. The values of the User and ID tokens are not filled in until the document is created, so they will still appear as “$user$” and “$id$” in the filing dialog or scanning window. Users can scan the same document with more
information filled out and have Quick Fields somehow find the first document
and replace it with the updated version…wow Selecting this will drop down a menu, with the various options available for the case of sending a document with the same name as an existing document (such as if Zone OCR is used in naming). Selecting “Replace images in the existing document” will overwrite the previously scanned images, while the Append or Prepend options will add the new images to the already existing document. There is a way to
search for strings in any template field. In other words I need to find "Ann Smith" -whether he is in the author field, contact, full name, supervisor, account manager, attorney assigned, or scan technician field. If he has anything to do with a document I need to have it show up in the hit list. A: The advanced search syntax allows the searching of multiple templates and field values. This would allow searching in multiple fields of one or several templates. In order to do the broad search desired, a large Boolean statement is necessary. Each statement should look like: {[TemplateName]:[Field]="Value"} where brackets and quotation marks are included. A pipe character "|" between each term will indicate an "Or" search. The full-search syntax for the template Legal, looking in each possible field would look like this: {[Legal]:[Author]="Ann Smith"}|{[Legal]:[Contact]="Ann Smith"}|{[Legal]:[Full Name]="Ann Smith"}|{[Legal]:[Supervisor]="Ann Smith"}|{[Legal]:[Account Manager]="Ann Smith"}|{[Legal]:[Attorney Assigned]="Ann Smith"}|{[Legal]:[Scan Technician]="Ann Smith"} Using copy and paste will make setting up these types of searches quicker, and the ability to save searches means it only needs to be set up once and then can be reused indefinitely. The Integrator's Toolkit offers other options if these types of searches need to be performed regularly. The Toolkit can be used to create additional search options, and a number of VARs have done this before. Using Windows
Authentication with Web Access Laserfiche Web Access can take advantage of the Windows
Authentication feature of Laserfiche. Using it means thin client users do not
need to remember another password while Laserfiche administrators retain
fine-grained control over the rights of each domain user in Laserfiche. When
browsing to the repository, the Web browser will pass domain\username
information on to the Web server in order to be authenticated. Monitor User Licenses
with Performance Logs Laserfiche 7.1 allows the ability to monitor a number of
server- and repository-specific activities, including license usage.
Statistics on full and retrieval license usage can aid in determining future
licensing needs. If you would like the instructions on how to set this
up please send request to support@ecsimaging.com. |
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