ECS Imaging, Inc

September 2007 Inside this Issue

www.ecsimaging.com

Volume VII

Issue IX

Web Home

News

Spotlight

Events

Webinars

Tech Tips

About ECS

Spotlight on 5^th Annual Customer Conference

Last Chance For September Specials

Previewing Laserfiche 8

September Webinars

Laserfiche is continuing four strong promotions through September 28, 2007.

Laserfiche Plus users can receive an additional copy for half off.

Laserfiche Plus publishes enterprise information to CDs with integrated search and viewing capabilities. Customers with Plus can buy an additional copy of Plus for half price. New Laserfiche Plus customers can buy a copy at full price and receive an additional copy of a workstation license for half price.

Laserfiche Plus at 1/2 Off: $1,897.50

Annual LSAP: $1,590

Web Access: Get a total of five (5) full user licenses FREE with any new purchase, a savings of over $2,750.

If you’re looking for the best way to expand access to documents across your entire organization, without adding IT burden, then you need Web Access. With Web Access from Laserfiche, you and other authorized users can scan, search, retrieve, create, move, rename and annotate documents just as you would with standard Laserfiche, over the Web. It deploys rapidly and includes comprehensive control of access rights.

Laserfiche WebAccess gets 5 Free Full User Licenses

Agenda Processor: Try for 30 days risk-free and save 40% off the retail price.
What’s Agenda Processor? It’s a way to simplify the agenda process even more. Agenda Processor helps you deliver agendas that take less time to prepare, approve and publish while using fewer resources. From eliminating time-consuming paper processes to speeding up workflow, it makes work easier at a price to fit any budget. With this special receive a 30-day, money-back guarantee and pay only $2,995, a $2,000 discount off the retail price.

Agenda Processor: $2,995

Annual LSAP: $1,000

One-time updates for version 6 customers

Version 6 customers with inactive LSAP can reactivate for half the current one-time update cost through the end of this quarter. Customers taking advantage of this promo can save significantly compared with other reactivation options. Other reactivation cost options are available for inactive customers with versions 5 or 7.

Promotions end September 28, 2007

All promotions require annual LSAP

Spotlight

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view pictures of the conference

ECS 5^th Annual Customer Conference Success!

We greatly appreciate everyone who was able to attend our annual conference.

We thoroughly enjoyed our 5th Annual Customer Conference held August 22-24, 2007 at the Mission Inn in Riverside, Ca.

We are always glad to spend a day to educate our customers and prospects about document management and all of its capabilities. The variety of classes benefit our customers interested in seeking additional Laserfiche training, further knowledge of integrations, document and records management. And lots of networking opportunities with other organizations similar to yours. We hope you enjoyed our conference and we hope to see you next year!

5^th Annual Customer Conference Recap

Awards

Furthest Away

1.Mississippi Regional Housing Authority

2.Hawaii County

Oldest Customers of Laserfiche

1.Riverside County Human Resources

2.City of Fontana

Newest Customers

1. Amador Water Agency

2.City of Kerman

3.USC Career &Protective Services

4.Mississippi Regional Housing Authority

Grand Prize winners

Laserfiche scholarships

1.Kathy Minor- Hawaii County

2.Renee Holdcroft- City of Kerman

AttachPlus Licenses

1.Eugene Furnace- First 5 Riverside

2.Alan Dianela- City of Riverside

3.Donnie Ramirez- City of Kerman

4.Cindy Brandon- First 5 Riverside

5.Elia Zavala- Salinas Valley Solid Waste

6.Gloria McCafferty- City of Dublin

The ECS Conference was GREAT,I learned a bunch.

Renee Holdcroft, City of Kerman

Thank you for all the attention and hospitality given to us at the Mission Inn in Riverside. Antonio Ruiz, Sweetwater UHSD

The event last week was well worth the time. The networking available was also very helpful. Patty Mark, City of Chula Vista PD

Thank you for putting together a great conference. I really enjoyed it.

Maria Huizar, City of Tustin

I thought the User Group meeting yesterday was very good, at a fine location!

Tom Cachat, Capistrano USD

Events

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We Will See You At These Upcoming Conferences!

CLETS – Cathedral City ,September 18-19,2007

CETPA – Indian Wells, October 10-12,2007

Webinars

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Wed., Sep. 12, 2007
7:30 a.m. Pacific

Wed., Sep. 12, 2007
9:00 a.m. Pacific

Wed., Sep. 19, 2007
7:30 a.m. Pacific

Wed., Sep. 19, 2007
9:00 a.m. Pacific

Wed., Sep. 26, 2007 7:30 a.m. Pacific

Wed., Sep. 26, 2007
9:00 a.m. Pacific

Register

Wed., Sep. 26, 2007
11:00 a.m. Pacific

Register

Document Management 101

Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.

Document Management 101 for Law Enforcement Agencies

Learn how Laserfiche document management software streamlines processes, strengthens security and increases effectiveness.

Thu., Sep. 27, 2007
11:00 a.m. Pacific

Register

18 Minutes to more Intelligent Searching

How much time do you waste each day trying to find the information you need? In just 18 minutes, learn how a digital document management system will help you recover this lost time—and make you far more productive.

Thu., Sep. 13, 2007
11:00 a.m. Pacific

Register

Content, Convergence and Collaboration-Laserfiche Document Management and GIS

Learn how to put your spatial data together with your document archive to achieve a higher degree of business effectiveness through a smart integration of GIS and document management.

Wed., Sep. 12, 2007
10:00 a.m. Pacific

Register

Get the Laserfiche Edge - Share Information to Ensure Public Safety
See how Laserfiche software integrates with CAD, RMS and GIS applications to create a secure digital network that gets the right information to the right people.

Please join us for the other Webinars in our Law Enforcement series as well: Document Management 101 for Law Enforcement Agencies; Laserfiche and Cardinal Tracking® BADGE SE; and Laserfiche and Cardinal Tracking® TickeTrak.

Tue., Oct. 2, 2007
11:00 a.m. Pacific

Register

Best Practices in Local Government: Capture, Store and Retrieve

Learn how to balance the demands of capturing records with the need to retrieve information quickly for internal and public requests.

Link to the various times and sessions

Register

Ideal Large Format Scanners

1. Large Format Scanning Made Easy

2. Take Charge of Your Large Format Data with ArchiveCenter Document Management

3. Increase CAD and GIS Efficiency with WiseImage Intelligent Raster Editing

4. Take Charge of Your Large Format Data with ArchiveCenter Document Management

Tech Tips

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Support Site

Current Versions

· Client-Server 7.2.1

· Plus 7.2

· WebAccess 7.2

· Quick Fields 7.1.2

· Agenda Manager 7.2

· Audit Trail 7.2

· Email (Mapi) 7.1

· Integrator’s Toolkit 7.2

· Scan Connect 7.1

· Import Agent 7.0.2

· Integration Express-H.T.E 7.0

· Snapshot 7.0.3

· WebLink 7.0.5

· Workflow 7.0

· Toolkit 7.2.1

Routing entries to folders in Workflow 8™

For the next several weeks, we’ll be previewing new features in the Laserfiche 8 suite, many of which you can see hands-on in the beta. Because this is a preview, note that the details and appearance of certain elements may change between now and the final release. Workflow 8™ vastly expands both the types of activities that Workflow can perform and the options available in those activities. To demonstrate this point, we’ll go through the options for just one of those activities: Route Entry to Folder. When a document triggers a Route Entry to Folder activity, Workflow 8 will move that document into the specified folder. The first set of options you can choose when setting up this activity is the folder destination for that document. You can browse to an existing folder or specify a new folder name; in the latter case, Workflow will create the folder for you. You can also use tokens to dynamically determine a folder location. For example, you could send the document to a particular folder with the same name as a value in a document's field.

You can specify whether the process should move the document to the destination folder, create a copy of the document in the destination folder, or create a shortcut to the document in the destination folder. You can also specify whether the process should move or copy the entry itself, its parent folder or a folder further up. For instance, you might use the workflow to process documents pertaining to specific clients. If a particular client's application is approved, you might want to move the entire client folder—including all supporting documents—from a pending folder to a confirmed folder. However, Workflow enables you to do more than simply move the document. You can also configure the routing activity to assign templates and field values, set tags, send e-mail notifications and configure wait conditions. You can have Workflow 8 set a template and set field values at the same time the document is routed. For instance, if you want to indicate that a document stored in the folder has a high priority, you could set the Priority field to "High." If you route a document into an “Invoices” folder, you could set its template to "Invoices." You can also set tags on a document when it is routed.

Recall that you can configure an e-mail notification that will be sent when this activity is triggered. For more information, see the Tech Tip in the July 30 issue of the VARNews. You can also configure a wait condition that will delay the activity until an additional condition or set of conditions is met. We’ll In addition to routing documents based on template field changes, are there other ways to initiate a Workflow route in Workflow 8? In Workflow 8, you’ll be able to route documents based on virtually any action that can take place in a Laserfiche Repository. For example, a document can be routed once it is given a tag or once it reaches a certain number of pages. You can also route documents based on their name, location or extension.

Workflow 8 Administration Console

Workflow 8 features a new Workflow Administration Console that enables administrators to monitor and configure their Workflow Server. The Workflow Administration Console has the following features:

Workflow Statistics. The Workflow Statistics node reports the number of individual workflows that are currently running. For instance, if you’ve created an Approval Route workflow, and if six documents are currently being routed by the Approval Route workflow, that will count as six workflows.

Workflows. The Workflows node reports the number of workflows that exist on the server, and the version number for each one. Each time the workflow is modified and re-published, its version number will increase.

Workflow Types. The Workflow Types node lists the workflow types. A workflow type is a template for future workflows. You can't set up rules for them directly, but you can use them as a basis for creating new workflows.

Rules. The Rules node lists the rules currently configured on the Workflow Server, the workflow each one is applied to, and their status.

Security. The Security node enables you to configure which Windows^® domain account users can perform which tasks in Workflow 8. For instance, you could allow certain users to create and delete workflows, other users to modify them but not create or delete them, and still other users to only view workflows but not make any changes to them.

Workflow Publication History. The Workflow Publication History node enables you to run searches to see when workflows and workflow types have been published, updated, or deleted, and by whom.

Rule Publication History. The Rule Publication History node enables you to run searches to see when rules have been created, updated or deleted, and by whom.

Laserfiche 8 will provide a way for them to record while redacting certain areas of a document. Many government agencies are subject to Freedom of Information laws and must provide justification for each redaction of information on a document. Laserfiche 8 will include expanded functionality with regard to annotations, including the ability to associate comments with each one. To add a comment, users simply right-click the annotation and select the Properties option. When the Properties window opens, they can enter their comment in the Comments field.

About ECS

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Contact Info

877.790.1600
Web: www.ecsimaging.com

Sales Inquiry: sales@ecsimaging.com

Tech Support:support@ecsimaging.com

Locations

Southern CA

3720 Sunnyside Dr. Ste.200

Riverside, CA 92506

Tel: 951.787.8768

Fax: 951.787.0831