Index  |  Spotlight  |  Upcoming Events  |   ECS Product Center  |  LF Tips & Tricks  |  Contact

October 2006

Volume 4, Issue 10

877.790.1600

www.ecsimaging.com

Inside this Issue

·      ECS 4^th Annual Recap

·      4^th Quarter and End of the Year Promos

·      ECS 4^th Quarter User Group at Kofax

·      Checkin/Checkout in WebAccess

·      Laserfiche Integrates Nuance Communications

ECS 4^th Annual Customer Conference Success!

We greatly appreciate everyone who was able to attend our annual conference. We had a successful 130 attendee rate and hope to grow increasingly next year!

Take advantage of ECS End of the Year Specials and Laserfiche 4^th Quarter Promo

See our Product Center for more information.

4^th Annual Customer Conference Recap

We thoroughly enjoyed our 4th Annual Customer Conference held on October 3, 2006 at the Hilton in Pleasanton, CA. We thank all 130 people who attended who made the conference a great event.  Our Free Annual Conference alternates locations yearly and next year’s will be held in Southern California in the Fall. You can send your location suggestion to sales@ecsimaging.com.

We are always glad to spend a day to educate our customers and prospects about document management and all of its capabilities.  The variety of classes benefit our customers interested in seeking additional Laserfiche training, further knowledge of integrations, document and records management. And lots of networking opportunities with other organizations similar to yours. We hope you enjoyed our conference and we hope to see you next year!

Here were the four different tracks offered at the conference:

Track 1: Tech & Training Tips

·      Laserfiche Admin Console

·      Weblink Admin

·      ECS Integrations

·      ESRI Integrations

Track 2: Laserfiche 7 Training

·      Laserfiche Basics

·      LF Advanced Training 7.2

·      GSA Compliance - Network Scanning

     at the Desktop

·      Workflow

·      Audit Trail

Track 3: Forms Captures Processing

·      Intro to Kofax Ascent

·      Kofax Advanced Forms Processing

·      Adobe LiveCycle Barcoded Forms

·      Kofax Document Scan Server

·      Advanced Quickfields

Track 4: Records Managers

·      Laserfiche Agenda Manager

·      Granicus

·      Records Manager Module

·      WebLink and WebAccess

Grand Prize Winners!

Attach Plus licenses:

·       Rich Coles – San Bernardino County Courts

·       Rayan Fowler – City of San Leandro

·       Renuka Dhadwal – City of Dublin

·       Beverly Harp – West Valley College

·       Dan Garcia – Madera County

·       Bobson Lam – City of San Leandro

·       Gloria McCafferty – City of Dublin

·       Michelle Gitmed – City of Alameda

·       Anne Hsu – City of Albany

·       Ray Hendricks – Salinas Valley Solid Waste Authority

Laserfiche Institute Scholarships Jan. 8-10, 2007:

·      Margaret Hembree – City of Richmond PD

·      Linda Miller – City of Livermore

·      Nai Phan – City of Oakland

ECS awarded these customers scholarships for outstanding use of Laserfiche in 2006:

·      Madera County

·      San Bernardino County Courts

Additional Prizes:

·      Apple iPod Nano from Kofax: Crystal Bing – City of Oakland

·      Apple iPod Nano from Kofax from Surveys: Michelle Gitmed - City of Alameda

·      Poker set from ECS: Elia Zavala - Salinas Valley Solid Waste Authority

·      Kodak Camera from RTL: Tony Williams - San Bernardino County Courts

·      Visioneer XP200 Scanner: Lorrie Champ – City of Livermore

Additional Event Pictures Available here.

User Meetings & Shows

ECS 4^th Quarter User Group

Fall Trade Shows:

We look forward to seeing our customers at these upcoming trade shows ECS will be exhibiting.

Laserfiche Webinars

NEW! Best Practices: Indexing and Metadata Management

In their job roles, records managers and information technologists have always been required to deal with metadata. However, digital records management requires a different approach. Attend this session to learn how to balance line-of-business, technology and records management requirements.

Wed., Nov. 1, 2006   2:00 p.m. Pacific

Thu., Nov. 9, 2006   11:00 a.m. Pacific

Laserfiche Agenda Manager 7.1

Discover the latest features offered by Laserfiche Agenda Manager 7.1

Thu., Nov. 2, 2006     9:00 a.m. Pacific

Wed., Nov. 8, 2006   11:00 a.m. Pacific

Thu., Nov. 16, 2006   9:00 a.m. Pacific

Web Access 7.2

Learn how Web Access, our web browser-based thin client, can offer you virtually all of the document management capabilities of the standard Laserfiche interface.

Wed., Nov. 1, 2006  11:00 a.m. Pacific

Tue., Nov. 7, 2006   11:00 a.m. Pacific

Wed., Nov. 22, 2006  10:00 a.m. Pacific 

Document Management 101

Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.

Wed., Nov. 1, 2006   11:00 a.m. Pacific

Wed., Nov. 8, 2006   10:00 a.m. Pacific

ECS Services

Laserfiche 4^th Quarter Promotion

5 Free Users with purchase of Web Access until December 29, 2006

During the fourth quarter, ECS is offering customers five free full users when they purchase Web Access, a retail savings of $2,750.  We encourage you to take advantage to expand your Laserfiche systems.  With Web Access, you can deploy Laserfiche to additional departments and staff without needing to install software on each workstation. Users have virtually the same capabilities via WebAccess as the Laserfiche Full Client software.

ECS End of the Year Specials

Customers who spend between $5,000 - $15,000 on new

Laserfiche products will receive a Xerox 252 Scanner at no charge

Xerox DocuMate 252 Scanner ($900 value)

Fast Duplex Sheetfed Scanner

33 pages per minute / 66 images in duplex mode

One Touch buttons

Kofax VRS 4

High Speed USB 2.0

Customers who spend over $15,000 on new Laserfiche products will qualify to receive one of the two options below valued at $2,000.

Xerox 632 Scanner

Departmental Duplex Scanner at 70ipm

35ppm feeder, Color, Flatbed, Up to legal size,

99 One touch buttons, USB 2.0, 100 page feeder

Over $400 in bundled software including Kofax VRS

Starter Ascent Capture License with 1 day Installation &Training

Automatic form identification and document separation.

Automatic image correction and enhancement.

Uses OCR, ICR and OMR to recognize machine-printed and hand-printed text in hundreds of languages, as well as bar codes, patch codes, zones, and check boxes.

Promotions end December 29, 2006

Kofax Ascent Capture

Ascent Capture automates information capture from scanned paper or imported electronic documents.  Based on criteria you define, the entire document or extracted data is digitized, and then routed to Laserfiche, a third-party database, or the next step into your business workflow.  Powerful recognition engines and image enhancement features ensure accuracy, reducing or eliminating the need for manual entry and oversight. Some of the features included are: Zonal OCR, Barcode recognition, ICR, forms processing & registration, and OMR.

Kofax Ascent Capture for Invoices (Advanced Forms Processing)

Ascent for Payables makes any organization’s Accounts Payable department more efficient and cost-effective by providing tools to automate manual processes, controls to prioritize workflow, and compatibility with virtually any business software application.  It converts mounds of paper invoices into actionable digital data that’s far easier for AP departments to locate, validate, process, transfer and store.  

ECS Partners

Document Management

Software

Visioneer and Xerox

Licensed Scanners

Kofax Ascent

LiveCycle Bar-coded Forms

Kofax Virtual Rescan (VRS) Recommended on every scanner

Fujitsu Scanners

2-way Integrations with ESRI products and Laserfiche client and web products

Integration with Granicus and Laserfiche Agenda Manager

Laserfiche E-Mail Encryption

Court Case Management

Check Scanning & Remittance Processing

Large Format Scanners

Laserfiche Integrates Nuance Communications

industry-leading OCR engine. We are pleased to announce that Laserfiche products will embed a new, more accurate OCR engine starting next week. As part of our efforts at continuous improvement, Laserfiche has integrated into our products the OmniPage OCR engine from Nuance Communications, the market-leading OCR engine known for its high accuracy.  Another big advantage with this new OCR engine is the text formatting will stay very close to the way the original image looks.

Orders placed on or after November 1 will automatically ship with the new engine. For customers who would like to take advantage of the new engine, we will need to upgrade you to the version being released. These new releases of our products will also include fixes for issues identified since their last release. If our customers need the patch but would like to continue using their current OCR engine, a utility program will be included that allows the current engine to be retained during the upgrade.

Next week the following products will be released to replace their current versions:

Laserfiche 7.2.1
Quick Fields 7.1.2
Web Access 7.2.1
Snapshot 7.0.3
Import Agent 7.0.2
Toolkit 7.2.1

Laserfiche Support Site

Free for all Laserfiche

Users with current LSAP.

Current Versions:

§       Client-Server 7.2

§       Plus 7.2

§       WebAccess 7.2.1

§       Quick Fields 7.1.2

§       Agenda Manager 7.1

§       Audit Trail 7.1

§       Email (Mapi) 7.1

§       Integrator’s Toolkit 7.1

§       Scan Connect 7.1

§       Import Agent 7.0.2

§       Integration Express-H.T.E 7.0

§       Snapshot 7.0.3

§       WebLink 7.0.4

§       Workflow 7.0

§       Toolkit 7.2.1

Securities Industry News Ranks Laserfiche Near the Top

in its list of the top 50 global front-office solutions providers. The publication ranked Laserfiche #12 in SecuritiesTech 50, its annual listing of the top 50 front-office technology providers in the securities and financial industries. Technology vendors were ranked based on total desktops or seats in the industry, and the results were published in the Oct. 16 issue. Securities Industry News is a weekly newspaper read by thousands of senior IT decision-makers in the global securities and financial markets. Learn more about the SecuritiesTech 50, including a full listing of winning technology providers, at http://home.businesswire.com/portal/site/google/index.jsp
?ndmViewId=news_view&newsId=20061018005857&newsLang=en.

Using Check In/Check Out with Web Access 7.2

Laserfiche Web Access 7.2 includes support for Check In/Check Out, an electronic document management feature that allows users to check out and modify an electronic document.  This allows users who work with your Laserfiche repository remotely via Web Access to lock documents they wish to modify, work with them outside of Laserfiche, and check them in to make the changes available in the repository.

To check out a document in Web Access 7.2

1. In Web Access, select the electronic document you wish to check out.
2. Right-click the document and select Check Out.

3. In the Comments option, type any comments you wish to make about the check out. Check out comments is optional.

4. Click Check Out.
5. You will be prompted to open or save the document.  Save the document to your hard drive.

Note: It is important to remember the location to which you saved the document.  You will need to locate the document again to modify it or check it in.

To work with a checked out document

Checking out an electronic document in Web Access will save a copy of that document on your local hard drive. When you want to make changes to the document, simply open your local copy of the document and make whatever changes you want.  Until you are done with the document, save the changes locally; when you are finished with the document, you can check it in to apply the changes to the repository.

To check in a document in Web Access 7.2

1.  Select the electronic document that you want to check in.
2.  Right-click the document and select Check In.

3.  Click the Browse button, and navigate to the location on the hard drive where the modified copy of the document has been stored.

4.  Choose whether you want to Save as a new version of the document, Save as a new document, or Overwrite the existing document.  If you save the document as a new version, the check out comments will become the default version comments.

5.  Optionally, type or browse to another destination folder under Save the new document to this folder.  By default, this will contain the path to the folder containing the original document.

6.  Click Check In.

Performing image enhancements for basic scanning and OCR options

You can use Image Enhancements to clean up images, either during the scanning process or when OCRing documents already contained in the repository. Image enhancements allow you to enhance your scanned images to make them clearer and produce better text.

Although the same options are available in Basic Scanning and OCR Options, they are applied in slightly different ways.  In Basic Scanning, image enhancements permanently change the image (with the exception of Line Removal; see below for more information).  In OCR Options, image enhancements do not permanently change the image; instead, they are applied only for purposes of OCR.

The image enhancements dialog in Basic Scanning.  The OCR Options dialog provides similar options.

To configure image enhancements in Basic Scanning, click the Enhancements button, or select Enhancements from the Tools menu.  To configure image enhancements for OCR, open the Tools menu and select Options. From the Options menu, select OCR and click the Configure button; this will affect documents when they are OCRed in the Laserfiche Client.

There are four image enhancements in Basic Scanning and OCR Options:

Deskew: Straightens images that are slightly askew (for instance, pages that were not placed in the scanner exactly straight).

Despeckle: Removes small spots and ‘noise’ from the image which might otherwise result in poor OCR results.  You can specify the size, in pixels, of noise that will be removed.

Rotate: Rotates the image, either by a set amount or automatically.

·       Automatically:  With automatic rotation, Laserfiche will OCR the image at each possible orientation and set the image to the rotation that produces the most understandable text.  Note that this process can considerably slow the scanning or OCRing process.

·       By this amount:  This rotation type rotates all pages by the specified number of degrees clockwise.

Line removal: Removes lines from the image. In Basic Scanning, you can choose to either remove the lines only for OCR purposes – in which case they will be visible on the document in the repository – or permanently.  In OCR Options, line removal will always be temporary.  You can also specify whether horizontal or vertical lines (or both) should be removed.

Changing the default width of images in WebLink 7.0.5

In WebLink 7.0.5 Laserfiche documents open with their width equal to the width of the toolbar by default.  You can change the width to which document images open by editing the properties of DocView.aspx.
 
Warning: Be sure to back up your original WebLink files before you start, so that you can replace them if your customization causes problems. Set up a separate WebLink Web site or a separate server for editing and testing WebLink customizations. Any changes you make to a WebLink file will take effect as soon as you save the file, so you should always test the changes first before applying them to your main WebLink site.
 
To begin customizing your WebLink Web site, browse to the Web Files directory within the folder to which you installed WebLink. By default, the Web Files directory will be located at C:\Program Files\Laserfiche\WebLink 7\Web Files. Open the file WebLink7.vbproj in Microsoft Visual Studio and save the project as a solution. You will now be able to edit the files that make up the WebLink Web site.
 
Open your WebLink Web page solution (.sln file) in Visual Studio.
In the Solution Explorer, select DocView.aspx.  Right-click and choose View Designer.
In the Design view, right-click the sample image and select Properties.  This will open the Properties dialog to TheImageDisplay.

Note: If you select the wrong part of the page, you can select TheImageDisplay from the list at the top of the Properties dialog.


Set DefaultWidth to the new desired default width (in pixels). 

The default value, 611 pixels, is the width of the toolbar.

The image will now be displayed at the new width to all users of your WebLink Web site. 
 Note: If a given image is smaller than the designated number of pixels, it will display at its actual size.

Trustee management: implementing a password change policy

Laserfiche 7.2 introduces a number of new trustee management capabilities.  These features allow administrators to more closely configure and control the security of their repositories.  Among the new trustee management features is the ability to set a password change policy.  In Laserfiche 7.2, you can require regular password changes and prevent users from re-using passwords.  These options decrease the chance that a password will be guessed by someone besides the user, and minimize the damage that can be done if a password is compromised.
 
To implement a password change policy, open the Laserfiche Administration Console and expand your repository.  Select Repository Options.  Right-click Password Policy and select Properties.
 
Password Expiration
This will force your users to change their passwords periodically, based on a schedule you set. The maximum password age is measured in days, so you can specify whatever period seems appropriate. To set a maximum password age, select Require users to change passwords on a periodic basis, and then select the number of days after which the password should expire.  You can also choose to warn users a few days before their password expires.
 

 
Password History
You can prevent users from re-using old passwords for a certain period of time. Select the Enforce password history check box on the on the General tab of the Password Policy Properties dialog to set this feature. You can choose the time that must elapse before a password can be re-used. 
 

 
Note: You can set this number lower than your password expiration period to disallow re-use of only the most recent passwords.  For instance, if passwords expire every 60 days, you could set this value to 120 to ensure that users cycle through at least two passwords before they can re-use an earlier password. You can also prevent frequent password re-use by setting this value to several months or years.

Navigate within documents in the document viewer

This allows you to work with different parts of a document quickly and efficiently. This can be particularly helpful if you frequently work with long documents.

Moving One Page Forward or Backward

There are four ways to move forward or backward by one page in the document viewer; you can choose the one that works best with your own process. You can click the thumbnail for the next page in the Thumbnails pane. You can select Previous Page or Next Page in the View menu. You can use the keyboard shortcut CTRL+PgUp to move backward a page or CTRL+PgDn to move forward a page. Or you can click the Previous Page or Next Page button.

Moving to a Specific Page

If you know which page you want to go to – for instance, you remember that you need to look at a diagram on the fifth page of a document – you can jump directly to that page using the Go To Page dialog. You can launch this dialog by selecting Go To Page from the View menu, by using the keyboard shortcut CTRL+G, or by clicking the Go To Page button. Then simply type the page you wish to jump to in the dialog box and click OK.

Jumping to the Beginning or End of a Document

If you want to skip straight to the end of a document, or return to the beginning, you can do so by clicking the First Page or Last Page button.

877.790.1600
www.ecsimaging.com

support@ecsimaging.com
sales@ecsimaging.com

Southern CA

3720 Sunnyside Dr. Ste.200 Riverside, CA 92506

Tel: 951.787.8768

Fax: 951.787.0831

Northern CA

4737 Imhoff Pl Unit 1B

Martinez, CA

Tel: 925.370.2456