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ECS Newsletter “Your Source for
Document Management News” |
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October 2008 Inside this Issue |
Volume VI, Issue X |
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Prize Winners
Visioneer XP300 scanners 1. Dianna Miller City of Santa Paula PD 2. Andrea Baldwin Amador Water Agency
Attach Plus 1.Sue Tearpak Amador Water Agency 2. Thomas Reinhart Crestwood Behavioral Health 3. Ariel Cecena Imperial County Office of Education 4. Mark Mikelat Long Beach Community College 5. Doug Hollis City of South San Francisco
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ECS 6th Annual Customer Conference Success! We greatly appreciate everyone who was able to attend our Annual Conference ECS Staff
Survey results
Top 3 classes on Thursday: 1. Administration Console with Michelle Waddell
2. Laserfiche BACKUP and ARCHIVING with Jason Goddard
3. Discussion on Workflow within Laserfiche and Sharepoint with Steve Hackney
1. Long Beach
2. Orange County
Oldest Customers of Laserfiche:
1.Riverside County Human Resources
2.Los Angeles office of Education Chris Wacker,Nien-ling Wacker and Jim Pappas Lunch at the Ballroom Dinner at Hard Rock Café Friday Boat Cruise
That was a great conference. I found it well organized and informative. Great job! Mark Mikelat - Long Beach City College
The conference was awesome. Thanks. I can’t wait until we get upgraded. Rhonda Basore - City of Pittsburg
Friday was awesome; I found the advanced training very helpful and answered many questions that I had. It was a great conference and thank you for the Comedy Improve tickets! Linda Nafus - Amador Water Agency
I attended the advanced training on Friday and it was extremely helpful. Andrea Baldwin - Amador Water Agency
I'd like to thank you for the perfectly organized conference. We had a wonderful time out there. Leon Zaychik - LACOE HR
I want to thank you so much for all you provided to us in Tahoe. It was great!!!! Margarita Rosero - Crestwood Behavioral Health, In
The conference was excellent! Thanks. Tom Cachat - Capistrano Unified School District
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Nominated by Ed Althof
ECS Imaging Account Managers
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City of Lynwood Receives The Certificate of Recognition from ECS Imaging, Inc
Based on their input ECS reworked the pages into ASP pages, added the Spanish pop-ups, and integrated them with WebLink.
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We look forward to seeing our customers and supporting your organizations at these upcoming Conferences! Say hello at the ECS booth. MISAC – Rancho Mirage, October 20-21 2008 CLEARS – Burlingame , October 20-23,2008 CCISDA- Sacramento, November 3-5, 2008 CEPTA - Sacramento, November 20-21, 2008 Friday Nov. 20th ECS will be Speaking at this Event on the Utilization of Workflow with Sharepoint. 9:30am - Baker Room Level 3 |
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Thursday, Oct 16, 2008 11:00 AM PST
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18 Minutes To More Intelligent Searching
How much time do you waste each day trying to find the information you need? In just 18 minutes, learn how a digital document management system will help you recover this lost time—and make you far more productive. |
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Wednesday, Oct 8, 2008 9:00 AM PST
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Document Management 101
Learn how digital document management helps you find files faster, reduce Storage space costs and improves information security.
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Thursday, Oct 16, 2008 9:00 am PST
Thursday, Oct 30, 2008 9:00 am PST
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Best Practices in Local Government: Capture, Store and Retrieve
Learn how to balance the demands of capturing records with the need to retrieve information quickly for internal and public requests. |
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Thursday, Oct 9, 2008 1:00 PM PST
Thursday, Oct 30, 2008 8:00 AM PST
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Working with Large Format Scanned Drawings
Once you scan your large format drawings, what solutions and processes make it easy to edit, manage and collaborate? See a sampling of products that are applicable to nearly every large format industry and nearly any large format document |
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Tuesday, Oct 7, 2008 8:00 AM PST
Tuesday, Oct 21, 2008 8:00 AM PST
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Everything You Need for Large Format Scanning
Learn about imaging solutions that enhance your business - from the newest IDEAL/Contex scanning technology and scanning software to the best ways to manage and access your scanned drawings. This webinar provides useful suggestions for every large format industry and any large format document user.
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Panasonic’s New Scanners
Click to View Demo
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ECS is now offering Panasonic's innovative new scanners
which are tough and smart! |
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Arx Digital Signatures
Click here to see flash Demos
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Digital Signatures for Document Management
Learn now from industry experts in a fifteen minute web seminar. Learn how to Reduce operational costs, Expedite Approvals, Comply with regulations and much more! See how CoSign can pay for itself in as little as 30 days! |
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Digital Signatures for Human Resource applications
Learn how to leverage the benefits of a digital signature solution within a variety of industries, applications, business processes, and document management systems. Using a digital signature to sign an I-9 form by a Web Application. Click Here To See HR Demo |
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Attach Plus Email
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Attach Plus
Attach
Plus is a very inexpensive product with a lot of functionality. For as little
as $49/user one time cost, you can encrypt and password protect emails, create
Bookmarked PDFS with multiple documents, convert docs to PDF, Watermark
documents and it can be used within Laserfiche or outside. |
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Click to view quick demo
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Surety is one of ECS’ newest business partners. ECS now offers this service to authenticate your Laserfiche data enabling you to prove that your electronic intellectual property, legal documents, financial records and/or contracts have never been altered or inadvertently tampered once scanned.
Legally Authenticate Electronic Documents for as Little as $50/User/Year It takes skill to forge a paper signature but altering an electronic document, image or email takes nothing more than motive and a keystroke.
Companies of all sizes can use Surety’s AbsoluteProof to safeguard important electronic business records against tampering and alteration to prove regulatory compliance, protect valuable intellectual property and ensure litigation readiness |
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Fujitsu Scanners and Kofax VRS Product Videos
Click on the picture below to be taken to the self running video.
5650c 5750c 5900c
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Power Up and Get Connected. Visit the Laserfiche Support and User Information Site
We encourage you to take advantage of the resources available 24 hours a day on this Support Site.
Current Versions on 8 8.0.1 Released 7/08 · Client-Server · Snapshot · Workflow · Audit Trail · Records Manager · Web Access
Current Versions on 7 · Client-Server 7.2.1 · Plus 7.2 · WebAccess 7.2 · Quick Fields 7.1.2 · Agenda Manager 7.2 · Audit Trail 7.2 · Email (Mapi) 7.1 · Integrator’s Toolkit 7.2 · Scan Connect 7.1 · Import Agent 7.0.2 · Integration Express-H.T.E 7.0 · Snapshot 7.0.3 · WebLink 7.0.5 · Workflow 7.0 · Toolkit 7.2.1 |
At ECS we want the experience of the migration to version 8 to be painless to our customers. Upon notifying your Account Rep that you are interested in upgrading to version 8 ECS will provide a thorough analysis of the existing system to ensure the migration can be completed and with little surprises. A tech team will be assigned to your account for the pre-migration process and to review a checklist of items with your IT staff. Some of the items include:
· Identifying hardware and application minimum requirements · Identifying read only volumes in Laserfiche · Obtaining a copy of just the database to run through the migration at our offices beforehand · Consulting on template fields with the new abilities in 8
Our intent of this pre-migration process is to provide a complete and successful migration from the beginning. Here are a few of the hardware and application recommendations: Workstations Windows XP SP2 or later 2 GB RAM or more on scan stations 1 GB RAM or more for other stations SQL SQL 2005 Server OS Windows Server 2003 (Service Pack 1) or Windows Server 2008
Laserfiche 8.0.1 Delivers More Administrative Tools Laserfiche 8.0.1 introduces several new features to help you administer your repository, including the ability to keep track of which tags were granted to which trustees, and to determine what computer a user is connecting to the repository from. Viewing Users Who Have Been Granted a Tag You can view the list of users and groups that have been granted a particular security tag from the tag’s Properties dialog in the Administration Console. This allows you to quickly review who has access to the tag—and therefore, who has access to the documents that the tag has been applied to. Reviewing the trustees granted to a security tag lets you quickly ensure that the right users will be able to see secured documents, and that users that shouldn’t be able to will not. To review the list of users that have been granted a particular tag, open the Administration Console and select your server and repository. Expand the Metadata Management node, and select Tags. Choose a security tag, right-click and select Properties. In the Properties dialog, you can click View to view the trustees who have been granted this tag. You must have the Manage Tags privilege to view this information.
Determining Which Computer a User is Logged In From In the Connections node, you can now determine which computer a user is logging in from. This can be useful in troubleshooting situations—for instance, you believe you have a duplicate user, or a user who is not being logged off properly, and want to know where the ‘extra’ user is logging in from. It can also be useful if you are afraid that a user’s password has been compromised and want to track where the Laserfiche trustee is logging in from. To determine which computer a trustee is logging in from, open the Administration Console and select your server. Select the Connections node. The computer that a user is logging in on to access the repository will be listed in the Computer column. Web Access 8 Allows Simultaneous Multiple File Import Web Access 8 now offers the ability to import multiple files at once by selecting files from a computer and uploading them to a temporary holding area until you are ready to import. Getting documents into a Laserfiche repository as quickly and efficiently as possible is key in utilizing the full functionality of Laserfiche. In the previous version of Web Access, users were able to import files from their computer one at a time into their repository. To import multiple files into a repository:
Tailor Your Recycle Bin to Suit Your Needs The Laserfiche Recycle Bin offers administrators great flexibility, with many options for protecting against accidental deletions of documents and folders in the Laserfiche repository. The feature, new to Laserfiche 8, can be disabled entirely or customized to allow or restrict a broad range of access and capabilities for Laserfiche users. The two types of configurations are determining which users can see, purge and restore items and how the recycle bin will be cleaned out.
Note: This privilege also grants users
the ability to grant/deny entry access rights to all documents and folders in
a repository.
For more information about the recycle bin, see the Recycle Bin Overview in the Laserfiche Administration Console help files. |
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Contact Info 877.790.1600 Sales Inquiry: Tech Support: support@ecsimaging.com Locations Southern CA 3720 Sunnyside Dr. Ste.200 Riverside, CA 92506 Tel: 951.787.8768 Fax: 951.787.0831
Northern CA 4737 Imhoff Pl Unit 1B Martinez, CA 94553 Tel: 925.370.2456
Our Services · Scanning Services · Microfiche/Film/Aperture Card Conversions · Digital Signatures · Hosted WebLink · Custom Programs: Case# Generator, Mug Shot Capture, Six-Pack Creator · ECS Integration Library Tool · Custom
Integrations: · Turn-key Implementations |
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Software
Document Management Software
Laserfiche Integrations
Agenda Manager Integration
ESRI Integrations
Digital Signatures
Email & Data Encryption
Sealed Data Authentication
Court Case Management Integration |
Scanning Technologies
Kofax Virtual ReScan Software
Elite Channel Partner
Premier Partner
Authorized Partner
E-size/Map Scanners
Advanced Capture Solution ICR & Forms Processing
Check Scanning & Remittance processing Integration
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This newsletter is emailed exclusively to ECS Imaging, Inc. customers only.
If you do not wish to receive an email copy, just reply to this email to let us know.
We also post a copy on our website http://www.ecsimaging.com/news_newsletters.php.
