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Index | Spotlight | Upcoming Events | ECS Product Center | LF Tips & Tricks | Contact |
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November 2006 Volume 4, Issue 11
877.790.1600
Inside this Issue |
ECS Joins NAMIWalks for the Mind of America Saturday, November 4, 2006 – ECS family and friends joined with NAMI on their annual charity walk for Mind of America at Diamond Valley Lake in Hemet. ECS was apart of 800 participants walking to raise $65,000 dollars for a charitable cause. NAMI is the nation’s largest mental health organization helping to improve lives of persons with mental illness and their families.
From left to right: Nikisha Simmons & Boyfriend, Scott Allbert & Family, Debbi Richards |
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Lake Elsinore Unified School District – “Adding new Laserfiche Systems”
Six years ago Lake Elsinore Unified School District had a huge problem with storage space. Sound familiar? “We had boxes all over the place.” says Cheryl Brewer in Student Record Services. “Sometimes I still have to find very old, hard copy records and have to search through those old dirty boxes. It reminds me of how our office used to be and sometimes it takes up to 24 hours to find.”
Lake Elsinore USD came to ECS Imaging in 2000 and asked for a solution to their problems. Since then, all graduating student records are scanned and stored in a Laserfiche system. “Now it is wonderful because it is easy to scan and when I need to locate a record I find it with instant retrieval.”
Cheryl Brewer - Student Record Services New Xerox 632 Scanner on right
According to J.R. Rea - Director of Information Technology Services back-ups are done on a nightly basis so they will never lose any data or records in Laserfiche.
Lakeside High School is a new High School within the Lake Elsinore Unified School District. The High School has purchased and is installing a new Laserfiche system for all student records for all grades. The Personnel Services Department is also purchasing a new Laserfiche system for all Personnel records in the District. |
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NEW! Best Practices: Indexing and Metadata Management In their job roles, records managers and information technologists have always been required to deal with metadata. However, digital records management requires a different approach. Attend this session to learn how to balance line-of-business, technology and records management requirements. Tue., Dec. 12, 2006
Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.
Wed., Nov. 22, 2006 Wed., Nov. 29, 2006 Wed., Dec. 6, 2006
Discover the latest features offered by Laserfiche Agenda Manager 7.1 Wed., Nov. 22, 2006 Thu., Nov. 30, 2006 Wed., Dec. 6, 2006
Learn how Web Access, our web browser-based thin client, can offer you virtually all of the document management capabilities of the standard Laserfiche interface. Wed., Nov. 29, 2006 Fri., Dec. 8, 2006 |
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ECS Services
Visioneer Releases Two New Scanners for December Patriot 780 - $4,995 List price The Visioneer Patriot 780 scans at 50ppm/100ipm at 200 dpi monochrome and grayscale. It offers an optical resolution of 600 dpi, 48-bit internal color, a hi-speed USB 2.0 interface (USB 1.1 compatible), and a suite of bundled software applications and utilities. These include TWAIN and ISIS® certified drivers, Kofax VRS software, and ScanSoft OmniPage Pro. The 120-page capacity automatic document feeder can handle paper and photos from business cards up to A3-size documents on the glass.
§ GSA/TAA-compliant § 50 ppm and 100 ipm in duplex mode § 120 page (16 lb paper) Automatic Document Feeder § 600 dpi optical resolution, 48-bit color (internal) § Hi-Speed USB 2.0 interface § 11x17/A3-size Documents on the glass
Patriot 680 - $1,995 List price The Visioneer Patriot 680 is a duplex flatbed scanner that was designed specifically for departmental use and can be programmed to automatically scan up to 99 different destinations and be customized for each person or workflow in the department. The Visioneer Patriot 680 also has an 8.5" x 14.5" flatbed that can accommodate documents up to legal size and scans up to 80 images per minute (IPM) for double-sided documents.
§ GSA/TAA-compliant § 40 PPM and 80 IPM in duplex mode § 100 page (16 lb paper) Automatic Document Feeder § Hi-Speed USB 2.0 interface § 600 x 1200 dpi optical resolution § 48-bit color (internal)
Laserfiche 4th Quarter Promotion 5 Free Users with purchase of Web Access until December 29, 2006 During the fourth quarter, ECS is offering customers five free full users when they purchase Web Access, a retail savings of $2,750. We encourage you to take advantage to expand your Laserfiche systems. With Web Access, you can deploy Laserfiche to additional departments and staff without needing to install software on each workstation. Users have virtually the same capabilities via WebAccess as the Laserfiche Full Client software.
ECS End of the Year Specials Customers who spend between $5,000 - $15,000 on new Laserfiche products will receive a Xerox 252 Scanner at no charge
Xerox DocuMate 252 Scanner ($900 value) Fast Duplex Sheetfed Scanner 33 pages per minute / 66 images in duplex mode One Touch buttons Kofax VRS 4 High Speed USB 2.0
Customers who spend over $15,000 on new Laserfiche products will qualify to receive one of the two options below valued at $2,000.
Xerox 632 Scanner Departmental Duplex Scanner at 70ipm 35ppm feeder, Color, Flatbed, Up to legal size, 99 One touch buttons, USB 2.0, 100 page feeder Over $400 in bundled software including Kofax VRS
Starter Ascent Capture License with 1 day Installation &Training Automatic form identification and document separation. Automatic image correction and enhancement. Uses OCR, ICR and OMR to recognize machine-printed and hand-printed text in hundreds of languages, as well as bar codes, patch codes, zones, and check boxes.
Promotions end December 29, 2006
Kofax Ascent Capture Ascent Capture automates information capture from scanned paper or imported electronic documents. Based on criteria you define, the entire document or extracted data is digitized, and then routed to Laserfiche, a third-party database, or the next step into your business workflow. Powerful recognition engines and image enhancement features ensure accuracy, reducing or eliminating the need for manual entry and oversight. Some of the features included are: Zonal OCR, Barcode recognition, ICR, forms processing & registration, and OMR.
Kofax Ascent Capture for Invoices (Advanced Forms Processing) Ascent for Payables makes any organization’s Accounts Payable department more efficient and cost-effective by providing tools to automate manual processes, controls to prioritize workflow, and compatibility with virtually any business software application. It converts mounds of paper invoices into actionable digital data that’s far easier for AP departments to locate, validate, process, transfer and store. |
ECS Partners
Document Management Software
Visioneer and Xerox Licensed Scanners
Kofax Ascent
LiveCycle Barcoded Forms
Kofax Virtual ReScan (VRS) Recommended on every scanner
Fujitsu Scanners
2-way Integrations with ESRI products and Laserfiche client and web products
Integration with Granicus and Laserfiche Agenda Manager
E-Mail Encryption
Court Case Management
Check Scanning & Remittance Processing
Large Format Scanners
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New versions of six products released November 1, 2006 § Quick Fields 7.1.2 also features compatibility with Microsoft’s Internet Explorer 7.0 and fixes for other known issues. § Web Access 7.2.1 includes improved accessibility as well as fixes for other known issues. § Laserfiche Client/Server 7.2.1 includes fixes for some known issues. § The other three products are Snapshot 7.0.3, Import Agent 7.0.2, and Toolkit 7.2.1. Tips and best practices for upgrading to 7.2.1 which was released November 1, 2006. § Best Practices is when upgrading to this version, to update all workstations to match. § If you want to use Internet Explorer 7, we will need to upgrade your workstation to 7.2.1 on the same computer. § When doing a briefcase from version 7.2.1, it is not backwards compatible to previous versions of Laserfiche client. |
Free for all Laserfiche Users with current LSAP.
Current Versions: § Client-Server 7.2.1 § Plus 7.2 § WebAccess 7.2.1 § Quick Fields 7.1.2 § Agenda Manager 7.1 § Audit Trail 7.2 § Email (Mapi) 7.1 § Integrator’s Toolkit 7.2 § Scan Connect 7.1 § Import Agent 7.0.2 § Integration Express-H.T.E 7.0 § Snapshot 7.0.3 § WebLink 7.0.5 § Workflow 7.0 § Toolkit 7.2.1 |
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Optimizing OCR for speed or accuracy You can
configure the way the OCR engine processes pages in versions of Laserfiche
that use the OmniPage® OCR engine (Laserfiche 7.2.1, Import Agent 7.0.2,
Quick Fields 7.1.2, Snapshot 7.0.3, Toolkit 7.2.1, and Web Access 7.2.1). You
can use the OmniPage engine's default, highly accurate OCR process, or you
can trade some accuracy for higher processing speed to make your OCR process
faster. Optimizing
OCR in the Laserfiche Client 7.2.1
Optimizing OCR in Laserfiche Scanning or Web Access Scanning 7.2.1: Basic Mode
Optimizing OCR in Laserfiche Scanning or Web Access Scanning 7.2.1: Standard Mode In Laserfiche Scanning, add an OmniPage OCR process. In the OmniPage OCR settings pane, expand Accuracy. Select Speed or Accuracy.
Navigating Menus in Laserfiche Using the Keyboard You can use keyboard shortcuts to perform almost any task in the Laserfiche Client. In addition to shortcut keys that directly begin a procedure or open a dialog – for instance, using CTRL+P to print the selected document – you can also use keyboard shortcuts to navigate the menus. These shortcuts will also work in other Laserfiche thick clients, such as Quick Fields.
To navigate a menu using the keyboard, first hold down the ALT key. This will display the available menu shortcuts by underlining the letter of the shortcut key. For instance, the F in File will be underlined. While holding down the ALT key, press the shortcut key for the menu you would like to open – ALT+F for the File menu, ALT+E for the Edit menu, and so on. This will open the menu.
The commands in the menu will also have underlined shortcut keys. For instance, once you have pressed ALT+F to open the File menu, you can press I to import the selected item. If a command has a sub-menu – for instance, the New command has a sub-menu containing the Folder and Document commands – pressing the shortcut key for that command will open the sub-menu. You can also use the arrow keys to navigate through the menus.
Note: Pressing ALT again will close all open menus. Example: Using Keyboard Shortcuts to Export an Electronic Document
1. Select the document you wish to export. (You can use
the UP and DOWN keys to navigate to your document using the mouse, and the
ENTER key to expand folders.)
5. Continue with the export process as usual.
Navigating between Documents Laserfiche provides you with several ways to navigate between documents in your repository. Navigating between Documents in the Folder Browser.
You can move between folders simply by selecting them in the folder pane. To see a folder's subfolders, you can either double-click the folder, or click once on the plus sign to the left of the folder icon. You can also navigate between folders using the keyboard: use the ENTER key to expand a folder and see its subfolders, and the UP and DOWN keys to move between visible folders.
You can also choose to move back to a previous document you have viewed, forward to the next document, or up to the parent folder of your current folder. To move forward or back, select Go from the View menu and choose Back or Forward. You can also click the Back or Forward buttons. The Back and Forward buttons also have drop-down history lists, so that you can skip forward or back to exactly the location you want.
To jump to the parent folder of your current folder, select Go from the View menu and choose Up One Level, or click the Up button.
Navigating between Documents in the Document Viewer In Laserfiche 7.2, you can also move between documents directly from within the document viewer. This allows you to quickly work with multiple documents in the same folder without needing to repeatedly close and open them. To do so, simply click the Next Document or Previous Document button. This button will move up or down in the list of documents in the folder browser. For instance, if you wanted to move through documents in chronological order, you could first sort them by date, and then use the Next Document button to move through the list without having to close and open each one individually.
Navigate within documents in the document viewer This allows you to work with different parts of a document quickly and efficiently. This can be particularly helpful if you frequently work with long documents.
Moving One Page Forward or Backward
There are four ways to move forward or backward by one page in the document viewer; you can choose the one that works best with your own process. You can click the thumbnail for the next page in the Thumbnails pane. You can select Previous Page or Next Page in the View menu. You can use the keyboard shortcut CTRL+PgUp to move backward a page or CTRL+PgDn to move forward a page. Or you can click the Previous Page or Next Page button.
Moving to a Specific Page
If you know which page you want to go to – for instance, you remember that you need to look at a diagram on the fifth page of a document – you can jump directly to that page using the Go To Page dialog. You can launch this dialog by selecting Go To Page from the View menu, by using the keyboard shortcut CTRL+G, or by clicking the Go To Page button. Then simply type the page you wish to jump to in the dialog box and click OK.
Jumping to the Beginning or End of a Document
If you want to skip straight to the end of a document, or return to the beginning, you can do so by clicking the First Page or Last Page button.
Enabling a user to control access to a particular set of folders In some
cases, you may want a user to be able to grant or revoke access to a specific
folder or set of folders, but not to the entire repository. For
instance, you might grant the administrator for a particular department the
ability to control access to the folder and subfolders for that department,
but not the folders for other departments. In fact, you might not want
them to be able to access those folders at all.
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877.790.1600 |
Southern CA 3720 Sunnyside Dr. Ste.200 Riverside, CA 92506 Tel: 951.787.8768 Fax: 951.787.0831 |
Northern CA 4737 Imhoff Pl Unit 1B Martinez, CA Tel: 925.370.2456 |
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