ECS Imaging, Inc

This new promotion gives you the perfect opportunity to move your Laserfiche systems from solely storage and retrieval to a true enterprise application.

Section 179 Deduction

Customers can buy Laserfiche and services before end of this year that qualifies under this legislation.

Section 179 Qualifying Property

Section 179 was designed with businesses in mind. That’s why almost all types of “business equipment” qualify for the Section 179 deduction.

All businesses need equipment on an ongoing basis, be it machinery, computers, software, office furniture, vehicles, or other tangible goods. It's very likely that your business has purchased many of these goods during the past year, and will do so again and again. Section 179 is designed to make purchasing that equipment during this calendar year financially attractive.

Material goods that generally qualify for the Section 179 Deduction

Please keep in mind that to qualify for the Section 179 Deduction, the below equipment must be purchased and put into use between January 1, 2008 and December 31, 2008.

What is the Section 179 Deduction?

Most people think the Section 179 Deduction is some arcane or complicated tax code. It really isn't, as the following will show you.

Essentially, Section 179 of the IRS tax code allows businesses to deduct the full purchase price of qualifying equipment purchased or financed during the tax year. That means that if you buy (or lease) a piece of qualifying equipment, you can deduct the FULL PURCHASE PRICE from your gross income. It's an incentive created by the US Government to encourage businesses to buy equipment and invest in themselves. It is sometimes referred to as the "SUV Tax Loophole" or the "Hummer Deduction" because many businesses have used this tax code to purchase qualifying vehicles (like SUV's and Hummers.)

Click Here to view more information

Spotlight

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Nominated by

Debbi Richards

see Surety Demo

City of Corona Police Department Sets the Stage for Conversation on Government 2.0

With the advent of technology, there’s always been ways of doing things better and, not to mention more efficiently. The next step for government agencies is taking responsibility in providing peak data integrity as they move toward electronic records.

Securing the Electronic Chain of Custody with Laserfiche and Surety’s AbsoluteProof

After review, The City of Corona Police Department selected Laserfiche® as the answer to the Police Department’s records management needs, and ECS Imaging, a Laserfiche reseller that provides electronic document management solutions to a variety of markets, most notably city and local governments, law enforcement and education, to install and implement the system. Laserfiche document management solutions help law enforcement agencies meet their challenges by capturing and managing lab reports, evidence photos and other relevant case records.

Given the Corona Police Department’s enhanced security requirements, ECS Imaging

recommended they utilize Surety’s AbsoluteProof digital timestamp solution in addition to Laserfiche as an independent, third-party means of validating the date and time of generation as well as the integrity of any electronic record within the system. Surety’s AbsoluteProof is a time-stamping method that offers long-lasting protection, transparent and objective proof that a specific electronic record existed at a specific point in time during the chain of custody and was never manipulated.

read full article click here…

Events

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We also look forward to seeing our customers

at these upcoming Conferences!

Say hello at the ECS booth.

CETPA – Sacramento, Nov 20-21, 2008

Friday Nov. 20^th ECS will be Speaking at this Event on the Utilization of Workflow with Sharepoint. 9:30am - Baker Room Level 3

ACWA – Long Beach, Dec 2-4, 2008

County Clerks and Election Officials – San Diego,

Dec 1-2 , 2008

Where can I learn more about Laserfiche 8 and meet other users?

Join us at our 4thQuarter User Group

The City of Tustin - Council Chambers

Thursday December 11^th

Schedule 10:00am – 2:30pm (map)

Preparing for upgrading to version 8

10:00am

12:00pm

Laserfiche Version 8 Benefits for Laserfiche End Users

12:00pm

to 12:45pm

Lunch Provided and giveaways

12:45pm

2:30pm

Preparing for upgrading to version 8 for Laserfiche Administrators

This Meeting is to educate our clients on Laserfiche Version 8 for End Users and Preparing for upgrading to 8 for Administrators

User Groups are offered with no charge to our customers. Connect with other Laserfiche users and learn new solutions for your Laserfiche system. Our user groups introduce our customers to each other and to the latest technologies.

When Registering Please Specify if You Will Be Attending Session 1, 2 Or Both - Lunch Will Be Provided For Everyone

Charity Events ECS Has Sponsored

ECS Sponsors Riverside County Regional Medical Center Foundation’s Festival of Trees Fundraiser November 25-30, 2008

Riverside County Regional Medical Center Foundation’s Festival of Trees is the only major fundraiser benefiting the Pediatric units at the hospital. Proceeds each year are used to purchase desperately needed and often life saving equipment for the children’s units including the Neonatal Intensive Care Unit, the Child Abuse and Neglect Unit, and the Pediatric Intensive Care Unit.

To View More Information About This Event Click Here

ECS ATTENDS SECOND ANNUAL
SMART RIVERSIDE
CHARITY GOLF TOURNAMENT

ECS attended the Second Annual Charity golf tournament at The Oak Quarry Golf Club in The City of Riverside with a Laserfiche Sponsored Lunch. Event info

Oak Quarry Signature Hole #14

Steve Weinberg- Laserfiche, Oak Quarry Signature Hole #14

Steve Reneker-CIO for City of Riverside,

Debbi Richards- ECS Imaging, Inc

Webinars

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Thursday, Nov 13, 2008 11:00 AM PST

Register

18 Minutes To More Intelligent Searching

How much time do you waste each day trying to find the information you need? In just 18 minutes, learn how a digital document management system will help you recover this lost time—and make you far more productive.

Wednesday, Nov 12, 2008 9:00 AM PST

Wednesday, Nov 19, 2008 9:00 AM PST

Register

Document Management 101

Learn how digital document management helps you find files faster, reduce

Storage space costs and improves information security.

Thursday, Nov 13, 2008

10:00 am PST

Register

Simplify Record-keeping, Cut Costs, And Speed Up The Transition To Electronic Medical Records

Learn why document management is a painless first step to enterprise-wide electronic records. Streamline patient, billing and back-office records operations while ensuring HIPAA compliance.

Thursday, Nov 6 , 2008 1:00 PM PST

Register

Working with Large Format Scanned Drawings

Once you scan your large format drawings, what solutions and processes make it easy to edit, manage and collaborate? See a sampling of products that are applicable to nearly every large format industry and nearly any large format document. 20 minutes plus Q&A.

Tuesday, Nov 18, 2008

8:00 AM PST

Register

Everything You Need for Large Format Scanning

Learn about imaging solutions that enhance your business - from the newest Contex scanning technology and scanning software to the best ways to manage and access your scanned drawings.This webinar provides useful suggestions for every large format industry and any large format document user. 20 minutes plus Q&A.

On Demand Videos

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Panasonic’s New Scanners

Click to View Demo

KV-S4065CW

KV-S4085CW

ECS is now offering Panasonic's innovative new scanners which are tough and smart!
Exclusive ToughFeed™ technology detects stapled documents before they can cause a problem.

Arx Digital Signatures

Click here to see flash Demos

Digital Signatures for Document Management

Learn now from industry experts in a fifteen minute web seminar.

Learn how to Reduce operational costs, Expedite Approvals, Comply with regulations and much more! See how CoSign can pay for itself in as little as 30 days!

Digital Signatures for Human Resource applications

Learn how to leverage the benefits of a digital signature solution within a variety of industries, applications, business processes, and document management systems.

Using a digital signature to sign an I-9 form by a Web Application.

Click Here To See HR Demo

Attach Plus Email

Attach Plus

Attach Plus is a very inexpensive product with a lot of functionality. For as little as $49/user one time cost, you can encrypt and password protect emails, create Bookmarked PDFS with multiple documents, convert docs to PDF, Watermark documents and it can be used within Laserfiche or outside.

Click to view quick

demo

Surety is one of ECS’ newest business partners. ECS now offers this service to authenticate your Laserfiche data enabling you to prove that your electronic intellectual property, legal documents, financial records and/or contracts have never been altered or inadvertently tampered once scanned.

Legally Authenticate Electronic Documents for as Little as $50/User/Year

It takes skill to forge a paper signature but altering an electronic document, image or email takes nothing more than motive and a keystroke.

Companies of all sizes can use Surety’s AbsoluteProof to safeguard important electronic business records against tampering and alteration to prove regulatory compliance, protect valuable intellectual property and ensure litigation readiness

Kofax VRS Video

fi-5650C Product Video

fi-5750C Product Video

fi-5900C Product Video

Fujitsu Scanners and Kofax VRS Product Videos

Click on the picture below to be taken to the self running video.

5650c 5750c 5900c

Tech Tips

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Power Up and

Get Connected.

Visit the Laserfiche Support and User Information Site

We encourage you to take advantage of the resources available 24 hours a day on this Support Site.

Current Versions on 8

8.0.1 Released 7/08

· Client-Server

· Snapshot

· Email

· Workflow

· Audit Trail

· Records Manager

· Web Access

Current Versions on 7

· Client-Server 7.2.1

· Plus 7.2

· WebAccess 7.2

· Quick Fields 7.1.2

· Agenda Manager 7.2

· Audit Trail 7.2

· Email (Mapi) 7.1

· Integrator’s Toolkit 7.2

· Scan Connect 7.1

· Import Agent 7.0.2

· Integration Express-H.T.E 7.0

· Snapshot 7.0.3

· WebLink 7.0.5

· Workflow 7.0

· Toolkit 7.2.1

Getting Ready for Version 8

Publishing Enhancements in Plus 8.0

Web Access 8.0.1 to Introduce Multiple Login Methods

When One Retention Schedule Isn’t Enough

Getting Ready for Version 8

At ECS we want the experience of the migration to version 8 to be painless to our customers. Upon notifying your Account Rep that you are interested in upgrading to version 8 ECS will provide a thorough analysis of the existing system to ensure the migration can be completed and with little surprises. A tech team will be assigned to your account for the pre-migration process and to review a checklist of items with your IT staff. Some of the items include:

· Identifying hardware and application minimum requirements

· Identifying read only volumes in Laserfiche

· Obtaining a copy of just the database to run through the migration at our offices beforehand

· Consulting on template fields with the new abilities in 8

Our intent of this pre-migration process is to provide a complete and successful migration from the beginning. Here are a few of the hardware and application recommendations:

Workstations

Windows XP SP2 or later

2 GB RAM or more on scan stations

1 GB RAM or more for other stations

SQL

SQL 2005

Server OS

Windows Server 2003 (Service Pack 1) or Windows Server 2008

Publishing Enhancements in Plus 8.0

Laserfiche Plus 8.0 enhances repository publishing by allowing for “zero-touch” viewing of published repositories. In Plus 7.0 and before, someone viewing a published repository had to install Microsoft SQL Server: Desktop Edition to the computer they wanted to view the repository on. While this allowed for access to the documents and metadata, it made viewing the initial repository slower, required the viewing user to perform a short installation before launching the published repository, and left a ‘footprint’ of MSDE on the viewing computer.

In Plus 8.0, we no longer use MSDE for the published repository, eliminating the need to install it on the viewing computer. Instead, the published repository database uses SQLite.

SQLite allows us to present the repository just as effectively as we did in Plus 7 with MSDE, but without installing anything on the viewing computer. This speeds up the process of viewing the repository—it is no longer necessary to go through any installation before viewing—and leaves the viewing computer clean of new database engines.

Plus 8 also allows you to publish directly to a CD or DVD, using Microsoft’s IMAPIv2.0 component. This option lets you publish to disc directly even if Microsoft cannot see the disc as a formatted letter drive. In addition, you can publish to a staging directory—for distribution on media other than CDs and DVDs—or you can publish as an ISO file, for easy burning too many discs.

Note: This feature is present in a version of Laserfiche Plus that has not yet been released. Please note that features are subject to change before the final release of the software.

Web Access 8.0.1 to Introduce Multiple Login Methods

The soon-to-be-released Web Access 8.0.1 will give administrators more flexibility when setting up how they want users to log in to a repository by offering login profiles.

For example, you have a folder that contains 10 documents inside your repository, and you want another organization to view these documents without having to remember a username and password. You can create a generic user account with appropriate rights to view the documents and add a profile for this generic account to the repository.

Just navigate to the folder containing these documents and add the profile name to the URL, then copy the URL and send it to the outside organization. This allows direct access to that specific folder through the configured profile without having to log in to the repository each time. The steps below outline how to create a profile for this specific purpose.

To create a profile

Open the Web Access Configuration Page (http://MACHINENAME/laserfiche8/Configuration.aspx, where MACHINENAME is the name of the server where Web Access is installed).
Select Add Profile next to the repository you want to add a profile to.
In the Add Profile dialog box, type a profile name, select Auto-login with specified Laserfiche account and type the user name and password of the generic account you created for this profile. Ensure appropriate security is configured for this generic user.
Open Web Access (http://MACHINENAME/laserfiche8).
Select Use Custom Profile, select the profile you just created from the drop-down menu, and click Login.
Navigate to the folder containing the 10 documents.
In the URL, after the repository name, add “&profile=” followed by the profile name.
Copy that URL and send it to the outside organization. When they click it, they will automatically be logged into the repository without being prompted for a user name or password.

When One Retention Schedule Isn’t Enough

Instead of always moving through their life-cycles in a perfectly linear order, external events often occur that change how a record should be dealt with. For example, in many cases criminal records for juveniles must be retained for X years, or until the juvenile turns 18. In this scenario, records have two possible retention schedules, depending on whether an external event (the juvenile’s 18th birthday) takes place. A records management system must be flexible enough to take into account this type of either/or logic. Versions 7.2 or later of Laserfiche Records Management Edition (RME) are able to do just that.

When creating a retention schedule in the Laserfiche Administration console, select the Alternate Instructions tab, where you can define an external event and an alternate retention schedule (the alternate retention schedule must already be created).

During a record’s life-cycle, if you specify that an alternate event has taken place, Laserfiche will use the alternate retention schedule for the record in question.

To specify that an alternate event has taken place, select a record folder in the Laserfiche Client, select the Records drop-down item in the menu bar, and select Record Management. In the Record Management dialog box, select the Alt. Retention node, then click Set Event. Define a date for the event. This will trigger the alternate retention schedule to take effect.

Note: Setting an alternate event date changes a record’s final disposition eligibility, but has no effect on a record’s cutoff eligibility. You can define an alternate event date before a record is cutoff or after.