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Monthly Newsletter December 2005 |
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Volume 3; Issue 12 |
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ECS Imaging,
Inc. support@ecsimaging.com
Tel: 951.787.8768 Fax: 951.787.0831 4737
Imhoff Unit 1B 925.370.2456 |
Ten thousand flowers in spring, The moon in autumn, A cool breeze in summer, Snow in winter, If the mind is not clouded by unnecessary things, This is the best season of the life. ~ Wu-Men
(1183-1260) End of the Year Specials!
In celebration of the new feature
being able to scan into the Agenda Manager Web-based Application, we will be
including at no charge a 50 image
per minute duplex, color desktop scanner!
A $1,195 value: Xerox
252 Scanner, Kofax VRS 4 and Installation.
Laserfiche Plus is a CD/DVD Wizard tool to publish
Laserfiche documents onto portable CD/DVD's with a Laserfiche viewer
on each. Offered at $2,995 retail. (Annual
for Plus is still based on the regular price). Orders must be received
before Dec 20, 2005 to qualify. |
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Training Conference February 13-15, 2006 Wilshire Grand,
Join us at the
4th Annual Laserfiche End-User Conference this February. This
year, Laserfiche Institute is creating new classes and labs which cover the
latest solutions for Laserfiche. Instructors are redesigning over 40 classes,
ranging from beginner to advanced, to provide end-users learning
opportunities for Laserfiche maximization. 1st
Quarter User Group locations TBD. Would you like to be our next host location?
Let us know. Email sales@ecsimaging.com |
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Digital Recorder Importer Microfiche Conversion Servers & Scanners Have a question about your Laserfiche system? Call
or email our ECS Tech Support hotline 877-790-1600 |
ECS Imaging
Reaches 100th Site
Conversion to Laserfiche 7 This Month! As an Elite Partner with
Visioneer Scanners, we
have a unique opportunity to beat
anyone's price on the Xerox or Visioneer line of scanners. Let us help you find the right scanner at
the best price! One of their newest
scanners being released in early 2006 is a fantastic value: DM 632 Duplex, Color, Flatbed Scanner §
35ppm/70ipm §
100
page ADF capacity §
Twain
and §
VRS 4 §
legal
sized flatbed §
99
One touch destinations §
Just
$1,795. Microfiche Conversion Services offered directly through
ECS Imaging, Inc. Let ECS convert your old Microfiche,
Jacketed or COM to Laserfiche images. Scanning Services offered directly through ECS Imaging,
Inc. We will pickup your documents and scan
them into Laserfiche. Then load the images and index info into your
database. GIS Integrations? ECS offers
integrations between Laserfiche 7 and ESRI or AutoDesk products. Client and
Web Based solutions are available. |
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Nominated
by
Scanner
List Price $199 |
Unified
Risk
Management December 13, 2005 Nancy Anderson, manager of Moreno Valley USD's Risk
Management department needed a fast, efficient way to send out single page
documents. Her day is filled with
requests for “that letter” or a picture of “those stairs.” Frustrated with the frequent trips to the
fax machine which often was busy and always slow, For archiving the other documents in the Risk Management
Department, Interested in
saving time, space and money? Call ECS Imaging at (951)787-8768 or e-mail us as sales@ecsimaging.com |
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Tech Tips
Free for
all Laserfiche users with current LSAP. Current Versions: Client-Server 7.1.2 Quick Fields 7.1 Scan Connect 7.1 Email (Mapi) 7.1 Plus 7.1.2 Audit Trail 7.1 Agenda Manager 7.1 WebAccess 7.1 Toolkit 7.1 Integrator's Toolkit 7.1 Workflow 7.0 Snapshot 7.0.2 Import Agent 7.0.1 WebLink 7.0.4 Integration Express-H.T.E. 7 BarCode 6.2 Integration Express 6.0
ECS Partners
ESRI Integrations
ECS is Elite Charter Member 1 of 25 in USA
Kofax VRS Software
ECS is Premier Partner
Large Format Scanners
Cognition -ICR Capture EListen – Surveys
Minutes Tools & Meeting WebStreaming
Hardware
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Announcements Laserfiche WebLink 7.0.4 now
available Laserfiche
is pleased to announce the release of WebLink 7.0.4, which can be obtained
through the Tech Tips Keeping volume size
manageable with logical volumes You
can use logical volumes in Laserfiche to keep volumes from growing
unmanageably large. Larger volumes
take longer for the server to load, so allowing volumes to become very large
can negatively impact performance. Large volumes can also cause problems when
backing up and archiving, as they are time-consuming to copy and may not fit
on standard backup media. However,
splitting up a large volume into many smaller ones, in order to reduce the
size of the individual volumes, may not be a desirable option. Users may be
confused if they are presented with a large number of volumes when scanning
and importing documents. Logical volumes provide a way to improve performance
by dividing large volumes into many small parts, while still maintaining
usability by appearing to the user as a single volume. Logical
volumes appear to the user as one volume, but divide files between multiple
sub-volumes, each of which has a size limit. You can configure the size limit
to ensure that your sub-volumes remain small enough to avoid performance
issues and fit onto your backup media. Whenever one of the sub-volumes
reaches its size limit, another sub-volume is automatically created by the
server; however, users can continue to scan, import and search as if there
was only one volume. In
effect, the logical volume acts as a container for the sub-volumes, which are
invisible to the user through the Laserfiche interface but contain the
physical files in their locations on the hard disk. The work of keeping
the sub-volumes at a manageable size is done behind-the-scenes by the
server. Using logical volumes in this way allows you to keep a
relatively simple volume structure without allowing your volumes to grow
unmanageably large. Specifying the scope of entry access rights You can specify the scope of
an entry access right at the time you add a user or group. Scope allows
you to specify the extent to which the right should apply in the Laserfiche
folder tree. Using scope, you can quickly apply rights such that they
are inherited by a large set of child folders and documents, or you can limit
the granted right to a particular folder or even to the contents of a
particular folder. Thus, using security scope enables you to create a
security set-up that is both powerful and flexible. You can apply scope to an
entry access right when that right is applied:
For more information on the
various options for scope, please see "Entry Access Rights Inheritance
Example" in Appendix B: Security Examples of the Laserfiche
Administration Guide. Some uses for scoping: Quickly
apply rights to a folder tree. A
particular group needs to be able to browse and open folders and documents in
the entire folder tree. Instead of setting Browse and Read rights on each
folder individually, you can assign entry access rights for this group to the
parent folder, but set the scope to This Folder, Subfolders and
Documents. This will cause these rights to be inherited for each
subfolder and its documents in the tree; since the rights are inherited from
a single entry access right, they do not need to be manually set for each
sub-folder or document. Configure folder versus
document rights. Users who are scanning or importing documents may need
the ability to reassign templates, modify the fields, rename the documents or
delete the document. However, you might not want them to be able to
make these changes on the folder itself. You could assign the Write
Metadata, Rename, and Delete entry access rights for those users to the
folder, but set the scope to Documents Only. This will affect all
documents within this folder - both existing and newly created - without
altering the rights on the folder itself. Allow users to search the
contents of a folder but not browse to it. In some situations, you may
want to prevent users from browsing the folder tree. However, you may
wish to allow them to retrieve documents within some of these folders by
searching. You can do this by assigning the entry access rights
Browse and Read on the parent folder and set the scope to 'documents
only.' As long as Browse and Read are not applied on the parent folder,
the users will be able to search for the documents in the folder but not
browse to them. Connect
Laserfiche server while running Oracle on a non-Windows platform Laserfiche
Server can use an Oracle backend installed on any platform that the Oracle
release supports. Laserfiche requires Oracle 9i Release 2 (9.2.0.6.0)
or Oracle 10g. Additionally, the file server can operate on non-Windows
platforms, as Laserfiche can store to any location that has a UNC path. Regardless
of the Oracle platform, Laserfiche Server and Client, as well as Web Access,
will still require a Windows operating system. WebLink can provide read-only
client access for any platform, but both of our Web products require
Microsoft IIS for the Web server. Managing the Available Repositories List in Laserfiche
Client 7.1.2 With Laserfiche 7.1.2, you can
determine whether a particular Laserfiche client receives its list of
repositories by asking for them from Laserfiche Servers on the network. Under
most circumstances, this is a desirable configuration; users do not need to
know the name of the server hosting the repository they want to use, since
the servers announce themselves to the client. Managing documents with searches You can use both standard and
advanced searches to help you easily manage large numbers of documents. While
searches can be powerful on their own, combining searches gives you even more
flexible control of your documents and repository. Searching
by Electronic Document Type: With both standard and
advanced searches, you can search for all documents of a particular
electronic document type. In the Client's Search pane, select Customize
Search and then select Electronic Documents. Choose "Find
electronic documents." If you select "Search for the
following extensions," you can specify the electronic document types you
wish to be returned. (To select more than one document type, hold the
CTRL key at the same time you click on the extensions.) This allows you
to search for particular types of electronic documents if you want to manage
certain electronic documents in a particular way. Note: The list of extensions includes those extensions that
exist or have existed in that particular repository, and so may vary from
installation to installation, depending on what types of files have been
present. To perform an electronic
document extension search in an advanced search, use the following syntax: {LF:Ext="extension"} Where extension is the
extension for which you are searching – for instance,
{LF:Ext="doc"} would return only electronic documents with a .doc
extension. Searching by Whether a
Document Has Pages You can search for documents
based on whether or not they have pages, and, if so, whether those pages are
OCRed. From the Search pane, select Customize Search and then Has
Pages. Select "Find documents with no pages" to find
documents that have neither images nor text associated with them. For
instance, this search would return electronic documents that have not had
Snaphsot run on them nor had text extracted from them, as well as documents
containing template information but no images or text. "Find
documents with pages" will return all documents that have either images
or text associated with them. To perform a 'has pages'
search in an advanced search, use the following syntax: {LF:AssociatedPages=X} Where X is Y if you
wish to search for documents with pages, and N if you wish to search
for documents with no pages. If you wish to search for
documents with pages, you can also search based on whether those pages have
been OCRed. Select "Search for the following pages OCRed,"
and choose All, Some or None. All will return documents in which
all images pages have been OCRed; it will also return electronic documents in
which the entire document has had text extraction performed. Some
will return all documents in which at least one but not all image pages have
been OCRed. None will return all documents on which no OCR
process has been successfully run. To perform an OCR search in an
advanced search, use the following syntax: {LF:OCR=Pages} Where Pages is All,
Some or None. Example:
Using Search to Generate Searchable Text for Electronic Documents A particular user wishes all
of their electronic documents to be full-text searchable; however, they wish
to handle different file types in different ways. They want to take
advantage of the Extract Text feature to extract text from Microsoft Word and
Microsoft Excel documents; however, they want to use Snapshot to generate
images of their Adobe PDF files and then OCR those images. They can use
advanced searches to handle these documents in the specified ways. To do this, the user should
select an Electronic Document search and chose to search by doc and xls
extension (the extensions for Microsoft Word and Microsoft Excel
documents). They should also include a Has Pages search and select
"Find documents with no pages;" that way, they can save time by not
re-running the extract text process on documents that already have
text. This search will bring up all Microsoft Word and Microsoft Excel
documents in the repository that do not already have associated text.
The Extract Text process can be run on these documents. Then, the user can change the
Electronic Document search to select the pdf extension, to find all Adobe PDF
files. Again, to avoid re-processing already-processed documents, they
can select "Find documents with no pages" in the Has Pages
search. When they click Search, the Client will generate a list of all
pdf files that do not already have images associated with them. The
Snapshot process can be run on these documents. How to expand the installation to include a satellite
office If the goal is to provide a
secure connection to a number of network resources, including the Laserfiche
repository, we recommend that you use a VPN. A VPN connection would allow users to simply
use the Laserfiche Client to access the repository. For scanning, we
would recommend they use Quick Fields and schedule the upload of documents
for a time when there's little network traffic. This solution would be
recommended especially if the volume of scanning from the satellite office is
going to be moderate or heavy. Alternately, you could simply
utilize Web Access with an SSL connection, which would provide secure access
to the central repository as well as scanning capabilities through the new
TWAIN scanning interface. This solution has the possible advantage of
only providing access to the Laserfiche repository, as opposed to other
network resources, and is ideal if the prospect is also interested in
providing access to workers outside the office (from home, while traveling,
etc.), as no set-up is required on the user's machine. |
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