ECS Imaging, Inc

This new promotion gives you the perfect opportunity to move your Laserfiche systems from solely storage and retrieval to a true enterprise application.

Workflow offers automated routing of documents e-mail notifications to streamline your business and approval processes.

Spotlight

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Nominated by

Debbi Bodewin

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Photos From This

Event Click Here

ECS Sponsors Riverside County Regional Medical Center Foundation’s Festival of Trees Fundraiser November 25^th at Gala Event

Anjy Divine - County of Riverside HR Jim Pappas - ECS Imaging, Inc. CEO

Debbi Bodewin - ECS Imaging, Inc. VP In front of the ECS Imaging Tree

‘Christmas in New York’

“Thank you again for inviting me to spend time with the ECS crew at the “Festival of Trees”. What a wonderful and uplifting experience it was. I am extremely honored to have had that opportunity to enjoy a great evening of giving with ECS to benefit RCRMC’s NIC Unit. Hope you all have a happy and healthy Christmas this year.” Anjy Divine

Laserfiche is proud to be a silver sponsor for the Riverside County Regional Medical Center Foundation’s Festival of Trees, the only major fundraiser benefiting the Pediatric units at the hospital. Proceeds each year are used to purchase desperately needed and often life saving equipment for the children’s units including the Neonatal Intensive Care Unit, the Child Abuse and Neglect Unit and the Pediatric Intensive Care Unit

ECS and Laserfiche Win 3^rd Place for Best Use of Space with their Christmas Tree

‘Christmas in New York’

Barry Weinstein, Account Manager James Green, Solutions Consultant

ECS Imaging, Inc ECS Imaging, Inc

Riverside County Regional Medical Center utilizes the Surado CRM solution for customer service management and Laserfiche for their HR records.

ECS’ Business Partner Surado moves to the Riverside Technology Center

Riverside City and County Officials with Surado CEO and VP

"The move to the Surado Corporate Center is a major milestone for Surado as it allows us to better service our customers around the world. What began as a humble beginning in 1995 with an office space of 400 sq ft has transitioned into a world class professional environment," said Sundip R. Doshi, Chairman & CEO of Surado Solutions, Inc. "We have a great team here -- known as Suradonians. It is with this team that we continue to advance our efforts to new heights. I can't thank them enough for their efforts, dedication and friendship."

Surado Corporate Center Grand Opening Celebrations November 6, 2008
Located in the University Research Park, Riverside California, new high-tech facility will support current and future growth. Attendance by Jim Pappas and Debbi Bodewin from ECS Imaging, Inc., several local city council members and county council were in attendance to support and celebrate this accomplishment for Surado. ECS Imaging has been utilizing the Surado CRM system to manage their customer support requests and contact information for over 5 years.

Surado CEO

Audience

Events

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Where can I learn more about Laserfiche 8 and meet other users?

Join us at our 4thQuarter User Group

The City of Tustin - Council Chambers

Thursday December 11^th

Schedule 10:00am – 2:30pm (map)

Preparing for upgrading to version 8

This Meetings are to educate our clients on Laserfiche Version 8 for End Users and Preparing for upgrading to 8 for Administrators

User Groups are offered with no charge to our customers. Connect with other Laserfiche users and learn new solutions for your Laserfiche system. Our user groups introduce our customers to each other and to the latest technologies.

When Registering Please Specify if You Will Be Attending Session 1, 2 Or Both - Lunch Will Be Provided For Everyone

Webinars

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Thursday, Dec 18, 2008 10:00 AM PST

Register

Best Practices in Local Government: Capture, Store and Retrieve

Learn how to balance the demands of capturing records with the need to retrieve information quickly for internal and public requests.

Tuesday, Dec 16, 2008 10:00 AM PST

Register

Financial Advisors: Increase Profitability

Learn how digital document management increases profitability, reduces compliance costs and helps improve customer satisfaction.

Tuesday, Dec 30 , 2008 8:00 AM PST

Register

Working with Large Format Scanned Drawings

Once you scan your large format drawings, what solutions and processes make it easy to edit, manage and collaborate? See a sampling of products that are applicable to nearly every large format industry and nearly any large format document. 20 minutes plus Q&A.

Tuesday, Dec 16, 2008

11:00 AM PST

Register

Everything You Need for Large Format Scanning

Learn about imaging solutions that enhance your business - from the newest Contex scanning technology and scanning software to the best ways to manage and access your scanned drawings.This webinar provides useful suggestions for every large format industry and any large format document user. 20 minutes plus Q&A.

On Demand Videos

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Panasonic’s New Scanners

Click to View Demo

KV-S4065CW

KV-S4085CW

ECS is now offering Panasonic's innovative new scanners which are tough and smart!
Exclusive ToughFeed™ technology detects stapled documents before they can cause a problem.

Arx Digital Signatures

Click here to see flash Demos

Digital Signatures for Document Management

Learn now from industry experts in a fifteen minute web seminar.

Learn how to Reduce operational costs, Expedite Approvals, Comply with regulations and much more! See how CoSign can pay for itself in as little as 30 days!

Digital Signatures for Human Resource applications

Learn how to leverage the benefits of a digital signature solution within a variety of industries, applications, business processes, and document management systems.

Using a digital signature to sign an I-9 form by a Web Application.

Click Here To See HR Demo

Attach Plus Email

Attach Plus

Attach Plus is a very inexpensive product with a lot of functionality. For as little as $49/user one time cost, you can encrypt and password protect emails, create Bookmarked PDFS with multiple documents, convert docs to PDF, Watermark documents and it can be used within Laserfiche or outside.

Click to view quick

demo

Surety is one of ECS’ newest business partners. ECS now offers this service to authenticate your Laserfiche data enabling you to prove that your electronic intellectual property, legal documents, financial records and/or contracts have never been altered or inadvertently tampered once scanned.

Legally Authenticate Electronic Documents for as Little as $50/User/Year

It takes skill to forge a paper signature but altering an electronic document, image or email takes nothing more than motive and a keystroke.

Companies of all sizes can use Surety’s AbsoluteProof to safeguard important electronic business records against tampering and alteration to prove regulatory compliance, protect valuable intellectual property and ensure litigation readiness

Kofax VRS Video

fi-6770 Product Video

fi-6670 Product Video

Fujitsu Scanners and Kofax VRS Product Videos

Click on the picture below to be taken to the self running video.

6770 6670

Tech Tips

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Power Up and

Get Connected.

Visit the Laserfiche Support and User Information Site

We encourage you to take advantage of the resources available 24 hours a day on this Support Site.

Current Versions on 8

8.0.1 Released 7/08

· Client-Server

· Snapshot

· Email

· Workflow

· Audit Trail

· Records Manager

· Web Access

Current Versions on 7

· Client-Server 7.2.1

· Plus 7.2

· WebAccess 7.2

· Quick Fields 7.1.2

· Agenda Manager 7.2

· Audit Trail 7.2

· Email (Mapi) 7.1

· Integrator’s Toolkit 7.2

· Scan Connect 7.1

· Import Agent 7.0.2

· Integration Express-H.T.E 7.0

· Snapshot 7.0.3

· WebLink 7.0.5

· Workflow 7.0

· Toolkit 7.2.1

Getting Ready for Version 8

E-mail Notification Schedules

Default Search Options in WebLink 7.0.5

Modifying and Creating Documents from the Thumbnail Pane

Getting Ready for Version 8

At ECS we want the experience of the migration to version 8 to be painless to our customers. Upon notifying your Account Rep that you are interested in upgrading to version 8 ECS will provide a thorough analysis of the existing system to ensure the migration can be completed and with little surprises. A tech team will be assigned to your account for the pre-migration process and to review a checklist of items with your IT staff. Some of the items include:

· Identifying hardware and application minimum requirements

· Identifying read only volumes in Laserfiche

· Obtaining a copy of just the database to run through the migration at our offices beforehand

· Consulting on template fields with the new abilities in 8

Our intent of this pre-migration process is to provide a complete and successful migration from the beginning. Here are a few of the hardware and application recommendations:

Workstations

Windows XP SP2 or later

2 GB RAM or more on scan stations

1 GB RAM or more for other stations

SQL

SQL 2005

Server OS

Windows Server 2003 (Service Pack 1) or Windows Server 2008

E-mail Notification Schedules

After routing a document to a user or group, Workflow 8 enables you to configure an e-mail notification schedule that will remind the trustee to process the document. For example, a workflow routes an employee’s vacation request to an HR representative, then sends the HR employee e-mail reminders to approve/deny the request. The reminders are sent according to a custom notification schedule defined in the Workflow Designer. This feature ensures that trustees don’t delay a workflow indefinitely by failing to process a document.

You can configure the notification schedule in the following ways.

Initial wait. How long the workflow should wait after routing the document before sending the first notification e-mail.
Wait time. The amount of time to wait between each e-mail.
Count. Total number of e-mails that should be sent.
Exclude weekends and holidays. Whether the above settings should take into account holidays and weekends.

How do I use this feature?

The following Workflow 8 activities can take advantage of this feature: Route Entry to Folder, Route Entry to Group, and Route Entry to User. After adding one of these activities to your workflow, select the activity in the Workflow Designer and click the E-mail button in the Properties Pane: . In the Routing Activity Options dialog box, select the E-mail tab. Configure the options shown in the screenshot below.

Custom Weekends and Holidays

By default, non-workdays include Saturday and Sunday. You can define different and/or additional non-work days by opening the Workflow Administration Console and expanding the Holidays node.

Click the Weekend Days node to configure the days of the week that should be considered part of the weekend.
Click the Official Holidays node to configure annual holidays that should be observed. For convenience, the following holidays have been created for you, but note that they are not active until you configure them.

Default Search Options in WebLink 7.0.5

Make it easier for users to find what they are looking for in WebLink! You can customize your Web Link installation to display specific search options when users view the Search tab. If search types are defined prior to viewing the Search tab, the choices users need to make will be limited, making it easier and faster for them to search. For example, you can lock down the search to only show the Text search so users don’t have to view all the different search types and decide which ones to use. To do this, modify the code in Search.aspx. Following the instructions below will result in only the Text search being displayed.

Note: The following instructions use Microsoft Visual Studio 2008. If using a different programming environment, these steps may vary.

Note: Make a copy of the Search.aspx page just in case you need to revert to it.

To modify the default search options to only display the text search

Browse to C:\Program Files\Laserfiche\WebLink 7\Web Files.
Open Search.aspx.
Find <weblink:searchform id=”TheSearchForm” runat=”server” Height=”100%” Width=”229px”

Note: The values for runat, Height, and Width may vary depending on your individual settings.

After this code, type
AllowCustomization=”False” ShowText=”True” ShowWebLink=”False”
Save Search.aspx.
Navigate to WebLink (http://localhost/weblink7). If WebLink is already open, refresh the page.
Click the Search tab.
Users will only see the Text search.

Modifying and Creating Documents from the Thumbnail Pane

In the Thumbnail Pane of the Laserfiche 8 Client, you can work with individual pages of a document, rearranging them in that document or even moving them to other existing or new documents. This is helpful if you find that pages have been scanned out of order or organized incorrectly, or if you want to create a new document based on some components of an existing one.

Within a document, you can rotate, move, or copy pages.
To rotate one or more pages:

Select the page or pages in the Thumbnail Pane. To select more than one page at a time, hold down the CTRL or SHIFT key while selecting.
Right-click the pages and select Rotate Image(s).
Choose Clockwise, Counterclockwise, or Upside-Down.

To re-order pages within a document:

Select the thumbnails of the pages.
Drag and drop them in the new location.

To create multiple copies of the same page within a document:

Right-click the thumbnails of the pages you want to copy and select Copy.
Right-click again where you want to copy them and select Paste.

You can also move or copy pages to another document.
To move pages from one document to another existing document:

Open both documents in separate Document Viewers.
Drag the pages from one Thumbnail Pane to the other.

To copy pages from one document to another existing document:

Select the page or pages, right-click, and select Copy.
In the other Document Viewer, right-click in the Thumbnail Pane where you want to place the pages, and select Paste.

To split one document into multiple documents:

Select the page or pages you want to move to a new document, right-click, and select New Document.
The New Document dialog box will open and allow you to configure the new document containing those pages.

Top of Tech Tips

About ECS

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Contact Info

877.790.1600
Web: www.ecsimaging.com

Sales Inquiry:

sales@ecsimaging.com

Tech Support: support@ecsimaging.com

Locations

Southern CA

3720 Sunnyside Dr. Ste.200

Riverside, CA 92506