ECS Imaging, Inc

December 2009

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Volume VII Issue XII

News

Spotlight

Events

Webinars

Tech Tips

About ECS

Web Home

Your ECS Imaging

Account Managers

Debbi Bodewin

Bob McCowan

Pete Herschelman

Rod Simon

Barry Weinstein

Ed Althof

Tim McGrath

Steve Walter

Happy Holidays

And

Happy New Years!

News – Happy Holidays & Current Promotions

Events – Festival of Trees

Spotlight – City of La Palma

Tech Tips – New Features

About ECS and Product Demos

December Webinars – Best Practices, Product Demos

Current Promotions

Get Workflow 8 Free!!

Upgrade to the new Avante named user system and get Workflow 8 For Free! Ask your ECS account manager today.

Cash For Clunker!

Trade in your old scanner for credit towards a new one.
Canon is offering up to $1,000 on a trade in to a new Canon.

ECS and our Scanner partners are bringing savings to you.

Everyone here at ECS would like to wish you a Happy Holiday, and a Happy New Year!!

Spotlight

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Nominated by

Ed Althof

City of La Palma Goes Green

The City of La Palma has been using Laserfiche in the Clerk’s office since the spring of 2000, but this year they are expanding the benefits of the system throughout the City. With a retention plan in place, each department has been diligently reviewing their content to see what needs to be preserved and what needs to be purged. Earlier this year, ECS Imaging, Inc. met with the City’s office manager and representatives from the Police Department, Finance and Accounting, Public Works, Community Development and the Clerk’s office to discuss outsourcing their scanning to address the retention plan and to make some room in the offices. The City has been in the same building for decades and space is a valuable resource.

On December 16^th the day will be dedicated for all the departments in the City to go through their records and sort what will be scanned and what needs to go. In doing so, The City of La Palma will be “greener” as ECS Imaging, Inc.’s CEO, Jim Pappas, recently said because they will recycle old paper, scan and eventually shred their records to be saved and going forward all departments will scan their work into Laserfiche for quick retrieval, shared access and smoother operations. It is important for all organizations to play their part in making our world a greener place and we thank the City of La Palma for including ECS Imaging, Inc. in their process.

Events

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We are currently scheduling our 1^st Quarter User Groups

For both Northern and Southern CA.

More info to follow soon.

How ECS is giving back to our Community this holiday season!

Riverside County Regional Medical Center Foundation’s Festival of Trees Fundraiser

Each year Riverside County Regional Medical Center holds a fundraiser for life saving equipment and items needed for keeping the Pediatric units equipped with necessary tools and technology. This fundraiser helps raise money for units such as the Neonatal Intensive Care Unit, the Child Abuse and Neglect Unit and the Pediatric Intensive Care Unit. Laserfiche is proud to be a silver sponsor for the Riverside County Regional Medical Center Foundation’s Festival Of Trees Fundraiser!

Below is a picture of the Christmas tree Laserfiche sponsored and donated to Family Services Association (FSA). FSA is a recent customer of ECS Imaging. FSA is a not for profit, human service organization that has been meeting the needs of individuals, families and communities since 1953. Their mission is to provide quality human services, child development, housing and senior services to residents of the Inland Empire an Desert Communities, while advocating on behalf of those they serve.

Webinars

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Wednesday, December 2, 2009 10:00 AM PST

Register

Tuesday, December 22, 2009 10:00 AM PST

Register

Thursday, November 19, 2:00 PM PST

Register

Local Government Track: Introducing Agenda Manager 8.0

Come see all the new features in Agenda Manger 8.0 and learn how Web-based agenda life cycle management promotes transparency and citizen engagement.

Document Management 101

Learn how digital document management helps you find files faster, reduce storage space costs and improve information security.

Click here

to join our weekly

LincDoc Webinar

E-Forms Solution Integrated with Laserfiche

With LincWare you can skip the scan and paper process altogether!

The Paper Pushing Problem:

The Internet has provided organizations with countless time-saving measures. Online users can now access vital information on taxes, city services, official announcements, events, licenses, real estate and construction in only a few clicks. Still, interacting with governments and organizations remains heavily based on downloading static PDF forms and hand delivering or faxing them to the appropriate department.

Building permit requests, grant applications, dog licenses, job applications, event permits, business permit applications, exemption applications, employee forms, records requests, and countless more services, require manual forms processing.

Our Simple Solution:

With this solution we are providing an intuitive front end for processing complex forms, in
a digital format to Laserfiche thus enhancing your document lifecycle management. And with the softwares ability to automatically complete Laserfiche template field data when the form is filled out, it improves your efficiency and eliminates the need for you to scan paper forms into Laserfiche. The forms are automatically filed into Laserfiche at the time they are filled out.

Each LincDoc version simultaneously populates Laserfiche template fields and 3^rd party databases upon the completion of any eForm or document, eliminating redundant entry, scanning and storage steps.

LincDoc's document automation and eForms software can make the information submittal and approval process a breeze.

Tech Tips

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Power Up and

Get Connected.

Visit the Laserfiche Support and User Information Site

Resources available 24 hours a day on this Support Site.

Current Version 8 Products

· Client-Server 8.1

· Snapshot

· Email

· Workflow

· Audit Trail

· Records Manager

· Web Access

· Plus

· Toolkit

· Weblink

· Quick Fields

· Avante/ Rio Named User system

· Agenda Manager & Processor

Coming Soon

· Import Agent

Publishing from the Command Line with Plus 8.1

Web Access 8.1: Viewing Web Access in an iframe

New Volume Features

Quickly View Effective Rights for a Folder

Publishing from the Command Line with Plus 8.1

With Laserfiche Plus 8.1, you can use the Windows command line to publish documents into a portable repository. This feature allows you to incorporate Plus publishing into other processes. For instance, you could create an automated system for making backups, or integrate Plus with another software program. From the command line, you can also use options not available from the Plus interface, including publishing briefcases and encrypting a published repository with multiple passwords.

To publish from the command line, navigate to the directory where the Plus program is installed. By default, this is c:\Program Files\Laserfiche\Plus 8.1. Then specify the following types of parameters:

The source of the documents to publish.
Which documents to publish - specify a folder, volume, list of entry I.D.s,
or search query.
The destination for the published repository.
Optional: Any additional settings.

Web Access 8.1: Viewing Web Access in an iframe

Web Access 8.1 gives you the ability to view your Web Access site in an iframe, an embedded window (frame) that displays the contents of another Web page or document on your site. Users can view the information inside the iframe without having to navigate away from your Website.

For example, the City of Brown has a Website that citizens use for everything from paying parking tickets to applying for a job, and the city wants to give citizens the ability to download public documents from the Web Access site as well. The city embeds Web Access into its city Website via an iframe. This way, users will not have to leave the city’s site to access the Web Access documents. Instead, they can use Web Access and still remain on the city’s Website, which they are already familiar with.

To Display Web Access in an iframe on Your Website

Insert this html into the body of the html page that will contain the iframe:

machinename: The name of the server where Web Access is installed.
x: The width of the iframe (% or px).
y: The height of the iframe (% or px).
idname: The unique id given to the iframe. The id attribute can be used by Javascript or CSS to make changes to or style the specific iframe.
Message displayed when the browser does not support iframes: This is a custom message you create to inform users they are using a browser that does not support iframes.

Note: There are other optional attributes you can add to your iframe besides width and height. For example: align, frameborder, marginheight, marginwidth, scrolling, etc.

New Volume Features

In this Tech Tip, we will explore new features in Laserfiche 8.1 that provide administrators with more flexibility and security in archiving and backing up volumes. If you are unfamiliar with volumes in general, see the following videos before continuing:

Real-Life Scenario

The Blue Company has a volume that should no longer accept new data, but whose documents should still be available in the Laserfiche Client. If possible, they would also like to reduce the amount of space the volume uses on the hard drive. Finally, they want to back up the volume to DVD and ensure the files on the disc are secure, in case it’s lost. They complete the steps below.

Step 1: Compress the Volume

Compressing a volume renders it as read-only and reduces the amount of hard drive space it uses. The volume’s documents will still be available via Laserfiche applications, and the volume can always be decompressed later.

To compress a volume:

Using the Laserfiche Administration Console, log into a repository as a user
with the “Manage Volumes” privilege.
Expand the “Volumes” node.
Right-click a volume, point to “All Tasks,” and select “Compress Volume.”

Step 2: Create a Compressed and Encrypted Backup Volume

One way to back up a volume is to export it, which creates a copy of the volume in a specified location. In Laserfiche 8.1, you can encrypt and/or compress the volume during the export process. Encrypted volume files are inaccessible to anyone who tries to view them outside Laserfiche (e.g., if someone tries to open an encrypted image file from the Windows file structure, they will be unable to). If someone attaches the encrypted volume to a Laserfiche repository, they must provide the encryption password to access the documents.

To export a compressed and encrypted volume:

Using the Laserfiche Administration Console, log into a repository as a
user with the “Manage Volumes” privilege.
Expand the “Volumes” node.
Right-click a volume, point to “All Tasks,” and select “Export.”
In the “Export Volume” dialog box, choose the following:

Where to export the volume to.
The version of Laserfiche you want the volume to be exported in.
You must select “Version 8″ to use the compression and encryption features.
To encrypt the volume with a password.
To compress the volume.

volumes-screenshot1

Note: Volume encryption is not limited to exported volumes, as you
can also encrypt a volume that is attached to your repository (for
more information, search for “encrypted volumes” in the Laserfiche Administration Guide). Also, keep in mind that the only way to decrypt
a volume is with the encryption password, which cannot be recovered
if lost.

Note: You can compress or encrypt a physical volume inside a logical volume once it is no longer active.

Quickly View Effective Rights for a Folder

Even with a well-thought-out security policy, it can be difficult to remember exactly what rights a user or group has to a particular entry in Laserfiche–especially when you take inheritance and group membership into account. Laserfiche provides a tool for quickly viewing the effective rights that a particular trustee has to a folder or document, which you can use to verify that the correct rights have been set, to check whether a user has access to something, or to troubleshoot security problems.

To view a user’s effective rights, select the document or folder you want to check, right-click and select “Access Rights.” Go to the “Effective Rights” tab. By default, the dialog will display the effective rights for the trustee you are logged in as; to view the rights for another trustee, click “Choose” and then pick the trustee from the list. If a right has a check in the “Granted” box, the user has that right; if it is cleared, they do not have that right.

This dialog takes into account all entry access rights that affect this trustee and this folder. That means that entry access rights inherited from group membership will be reflected here, as will entry access rights inherited from farther up the folder tree. Note, however, that it does not take into account other types of rights. For example, if a user has the “Bypass Browse” privilege, they will be able to browse the contents of a folder even if they do not have the “Browse” right displayed; if a user does not have the “Delete” feature right, they will not be able to delete documents even if they have the “Delete Entry” access right.