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Capabilities Checklist
Capture
- Scan paper documents with a wide variety of scanners
- Use hybrid and specialized capture devices such as copiers-canners and microfilm scanners with Universal Capture
- Auto-name documents while scanning according to user, date or other values
- Scan additional pages into existing documents
- Image adjustments to remove noise, remove lines, crop, rotate and perform other image cleanup
- Automatic removal of blank pages
- Archive electronic documents including images, text, spreadsheets, PDF, movies, AutoCAD and sound files in native file formats
- Send documents to Laserfiche from Windows® Explorer
- Archive documents to Laserfiche from Microsoft® Office applications such as Outlook® and Word®
- Automatic extraction of e-mail meta data
- Mandatory meta data acquisition
- Import electronic documents and directories with drag-and-drop ease
- Export and import documents, folders and their meta data via briefcases
- Convert electronic documents to archival images without printing and scanning
- Form alignment and dropout for precise zone OCR
- Extract index and identification data from images
- Data extraction by zone OCR, bar code recognition or OMR
- Look up external database meta data keyed by extracted data or data entered manually
- Use extracted data for document or folder naming, indexing or as input to other processes
- Identify documents by recognizing forms or by matching extracted data
- Use identification for document separation or individualized processing
- Imprint images with Bates numbers, lookup data or bitmaps
- Schedule document uploading to the Laserfiche repository
Storage
- Location of document data is fully configurable and can be stored on any network volume
- Separate document folder hierarchy from physical storage volume
- Configure volume size and set rollover limit
- Full support for rewritable, read-only, removable or fixed volumes
- Migrate documents to different physical volumes
- Set document content files to read-only for magnetic WORM support
- Transfer document storage volumes with meta data and folder organization intact
- Attach large numbers of documents via portable volumes for additive synchronization
- Store documents in non-proprietary TIFF and ASCII file formats
Indexing
- Use index cards to assign database fields to documents and folders
- Create different index templates for distinct document types
- Constraints force users to enter index information in specified formats
- Color-coding distinguishes document types
- Reassign or update index templates or fields at any time
- Selection lists available to standardize index entries
- Supports simultaneous OCR from multiple workstations
- Supports OCR for over 40 languages, including Spanish, Portuguese, German, French, Italian, Dutch, Swedish and Norwegian
Search and Retrieval
- Index field searches allow precision document retrieval
- Full-text searches cover the entire database
- Fuzzy searches find documents with misspelled words or OCR errors
- Search by security tag, volume, creation or modification date, note text and more
- Save search criteria for repeated execution
- Proximity searches locate search terms in context
- Perform name searches by document or folder
- Combine search criteria to narrow results
- Limit search results to documents within a specific folder
- Search words are highlighted to show their precise location within document
- Search results can be saved in folders for quick referencing and easy access
- Lines of context display how the word or phrase is used without retrieving the entire document
Distribution
- Flexible print configuration, including scale-to-fit and print zoomed region
- Accurate scaling of print output to match the original
- E-mail archived documents as TIFF or PDF
- Cross-platform retrieval with standard Web browsers with Laserfiche WebLink
- Distribute and archive on non-erasable media with Laserfiche Plus
- Distribute documents on royalty-free CDs and DVDs
- CDs with built-in search engines provide access on any PC
- Provide Web-browser-based document management capabilities with Web Access thin client
Workflow
- Easily model work processes with intuitive graphical interface
- Automate document movement with rules-based routing
- Maintain productivity with automated notifications
- Improve accountability with audit trail tracking
- Accommodate- ad hoc participation in workflow environment
Security
- Storage and security measures support regulatory compliance
- Privilege rights control administrative functions
- Feature rights control functions such as scanning, printing, searching, importing, etc.
- Access rights determine the level of access a user or group is granted or denied for particular documents or folders
- Volume access rights determine permission to import data volumes
- Template field access rights control users' ability to see and edit index fields
- Determine effective rights for any user
- Rights are definable by both users and groups
- Security can be allowed or denied explicitly or through inheritance
- Inheritance controlled through flexible scoping options
- Security tags place special restrictions on documents and folders
- Secure redactions protect sensitive portions of documents
- Three levels of Audit Trail track activity for compliance and accountability
- Security permissions can be controlled centrally or delegated to department heads
- Native support for single sign-on
- Securely wipe digital records upon destruction
- Force printouts to include watermarks for tracking their origins
- Require users to indicate reason for document export
Document Management
- Intuitive folder view makes document organization easy and flexible
- Display document names, index fields and volume information in the folder browser
- Rename and reorganize document files
- T rack document versions
- Flexible viewing of images, text, thumbnails and index fields, including support for dockable windows
- Establish document linking relationships
- Public and private folders can be set up to allow document sharing, mail folders and ad hoc workflow
- Highlight text and images
- Place sticky-notes on images
- Stamp images with customized or predefined graphics
- All annotations are image overlays and do not modify the original document
- Informational tags alert users to special properties
- Display black and white, color or grayscale images
- Edit text files created by OCR
- Zoom with magnification up to 100 times
- Full panning, rotation and contrast support
Records Management
- DoD 5015.2 certified
- Integrates records management, document management and imaging in one application environment
- Create records from documents already under management
- Manage physical records alongside scanned images and electronic documents
- Manage digital video, audio and other electronic files
- Define records series from an intuitive interface
- Describe locations of transfers for records series
- Track current locations of transferred records
- Create records from documents already under management
- Screen records for eligibility for transfer, accession or destruction
- Confirm destruction of eligible records
- Create records from documents already under management
- Find records according to status or location
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