Laserfiche Capabilities Checklist

Capture

Laserfiche Information:
• Flexible Perspective
• Product Suite
• Capabilities Checklist
• Enterprise Content Management
• Small to Mid-Size Organizations
• SharePoint Integration
• Agenda Management
• Weblink
  • Scan paper documents with a wide variety of scanners
  • Use hybrid and specialized capture devices such as copiers-canners and microfilm scanners with Universal Capture
  • Auto-name documents while scanning according to user, date or other values
  • Scan additional pages into existing documents
  • Image adjustments to remove noise, remove lines, crop, rotate and perform other image cleanup
  • Automatic removal of blank pages
  • Archive electronic documents including images, text, spreadsheets, PDF, movies, AutoCAD and sound files in native file formats
  • Send documents to Laserfiche from Windows® Explorer
  • Archive documents to Laserfiche from Microsoft® Office applications such as Outlook® and Word®
  • Automatic extraction of e-mail meta data
  • Mandatory meta data acquisition
  • Import electronic documents and directories with drag-and-drop ease
  • Export and import documents, folders and their meta data via briefcases
  • Convert electronic documents to archival images without printing and scanning
  • Form alignment and dropout for precise zone OCR
  • Extract index and identification data from images
  • Data extraction by zone OCR, bar code recognition or OMR
  • Look up external database meta data keyed by extracted data or data entered manually
  • Use extracted data for document or folder naming, indexing or as input to other processes
  • Identify documents by recognizing forms or by matching extracted data
  • Use identification for document separation or individualized processing
  • Imprint images with Bates numbers, lookup data or bitmaps
  • Schedule document uploading to the Laserfiche repository

 Storage

  • Location of document data is fully configurable and can be stored on any network volume
  • Separate document folder hierarchy from physical storage volume
  • Configure volume size and set rollover limit
  • Full support for rewritable, read-only, removable or fixed volumes
  • Migrate documents to different physical volumes
  • Set document content files to read-only for magnetic WORM support
  • Transfer document storage volumes with meta data and folder organization intact
  • Attach large numbers of documents via portable volumes for additive synchronization
  • Store documents in non-proprietary TIFF and ASCII file formats

 Indexing

  • Use index cards to assign database fields to documents and folders
  • Create different index templates for distinct document types
  • Constraints force users to enter index information in specified formats
  • Color-coding distinguishes document types
  • Reassign or update index templates or fields at any time
  • Selection lists available to standardize index entries
  • Supports simultaneous OCR from multiple workstations
  • Supports OCR for over 40 languages, including Spanish, Portuguese, German, French, Italian, Dutch, Swedish and Norwegian

 Search and Retrieval

  • Index field searches allow precision document retrieval
  • Full-text searches cover the entire database
  • Fuzzy searches find documents with misspelled words or OCR errors
  • Search by security tag, volume, creation or modification date, note text and more
  • Save search criteria for repeated execution
  • Proximity searches locate search terms in context
  • Perform name searches by document or folder
  • Combine search criteria to narrow results
  • Limit search results to documents within a specific folder
  • Search words are highlighted to show their precise location within document
  • Search results can be saved in folders for quick referencing and easy access
  • Lines of context display how the word or phrase is used without retrieving the entire document

 Distribution

  • Flexible print configuration, including scale-to-fit and print zoomed region
  • Accurate scaling of print output to match the original
  • E-mail archived documents as TIFF or PDF
  • Cross-platform retrieval with standard Web browsers with Laserfiche WebLink
  • Distribute and archive on non-erasable media with Laserfiche Plus
  • Distribute documents on royalty-free CDs and DVDs
  • CDs with built-in search engines provide access on any PC
  • Provide Web-browser-based document management capabilities with Web Access thin client

Workflow

  • Easily model work processes with intuitive graphical interface
  • Automate document movement with rules-based routing
  • Maintain productivity with automated notifications
  • Improve accountability with audit trail tracking
  • Accommodate- ad hoc participation in workflow environment

Security

  • Storage and security measures support regulatory compliance
  • Privilege rights control administrative functions
  • Feature rights control functions such as scanning, printing, searching, importing, etc.
  • Access rights determine the level of access a user or group is granted or denied for particular documents or folders
  • Volume access rights determine permission to import data volumes
  • Template field access rights control users' ability to see and edit index fields
  • Determine effective rights for any user
  • Rights are definable by both users and groups
  • Security can be allowed or denied explicitly or through inheritance
  • Inheritance controlled through flexible scoping options
  • Security tags place special restrictions on documents and folders
  • Secure redactions protect sensitive portions of documents
  • Three levels of Audit Trail track activity for compliance and accountability
  • Security permissions can be controlled centrally or delegated to department heads
  • Native support for single sign-on
  • Securely wipe digital records upon destruction
    Force printouts to include watermarks for tracking their origins
  • Require users to indicate reason for document export

Document Management

  • Intuitive folder view makes document organization easy and flexible
  • Display document names, index fields and volume information in the folder browser
  • Rename and reorganize document files
  • Track document versions
  • Flexible viewing of images, text, thumbnails and index fields, including support for dockable windows
  • Establish document linking relationships
  • Public and private folders can be set up to allow document sharing, mail folders and ad hoc workflow
  • Highlight text and images
  • Place sticky-notes on images
  • Stamp images with customized or predefined graphics
  • All annotations are image overlays and do not modify the original document
  • Informational tags alert users to special properties
  • Display black and white, color or grayscale images
  • Edit text files created by OCR
  • Zoom with magnification up to 100 times
  • Full panning, rotation and contrast support

Records Management

  • DoD 5015.2 certified
  • Integrates records management, document management and imaging in one application environment
  • Create records from documents already under management
  • Manage physical records alongside scanned images and electronic documents
  • Manage digital video, audio and other electronic files
  • Define records series from an intuitive interface
  • Describe locations of transfers for records series
  • Track current locations of transferred records
  • Create records from documents already under management
  • Screen records for eligibility for transfer, accession or destruction
  • Confirm destruction of eligible records
  • Create records from documents already under management
  • Find records according to status or location

Download Laserfiche Product Matrix